Minutes Parish Council Meeting 23rd June 2021

RESOLVED to approve the minutes and the chairman signed them.

To note Dispensation granted to Chrissy Mrozicki to discuss (only) the Acres Allotments and not take part in decision making that affected her tenancy.

The policy was noted and no amendments were required.

It was noted that an alternative meeting arrangements might need to be found as the maximum capacity in Silverdale Library under covid guidelines was 10 people.  The Parish Council comprised 10 councillors and one Clerk;  if all attended and members of the public also attended the Council would have no choice but to either adjourn the meeting or go outside-assuming space and weather would allow that to happen.

Clerk/HA

Update on the recruitment of the Parish Clerk/RFO – interviews had taken place and it was RESOLVED to approve the appointment of Mrs Debra Powell, subject to receipt of references.   It was further RESOLVED to approve the Chair to sign the NALC model employment contract (scale LC2) on this basis to commence after this meeting with a start date on 28^th June 2021

It was RESOLVED to approve the changes in the bank mandate to include the new Parish Clerk/RFO and also to allow online banking access for the new Clerk.

The next meeting would include arrangements for Mrs Debra Powell.

HA

Clerk/HA

No further progress since the last meeting. NBC were still trying to retrieve the 106 money from the developer and would not be pursuing individual residents as per original agreement. However, the agreement was still picked up in searches and affecting owners who wanted to sell their houses. Matter deferred to August meeting of the Borough Planning Committee. HA to attend.

HA

1.   To receive an update on the final community engagement activities – Poetry session and lantern parade was still to take place. The lantern parade was scheduled for 20^th October. Other activities had been paused due to covid 19. HA to circulate budget report to all Councillors.

2.   Outstanding commitments update – silk banners were still to go in and were the banner for the village.

3.   Updating the Parish Council website with the HLF page –It was RESOLVED to approve a stand- alone web site with a link through from SPC web site.

4.   To note installation of electrics complete – switch on end October and consultation to be planned for immediate neighbours nearer to the time and the unmetered supply with Western Power was noted.

5.   To consider the Borough Council’s agreement to the asset transfer of the monument and to agree on the monument only, not the surrounding land (note future budget for future maintenance every 2 years (£2k) and annual inspection/painting of railway sleepers £500 to be allocated) It was RESOLVED to accept the asset transfer of the monument tribute only and not the surrounding land.

6.   To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None.

The change of name to Achieve Training was noted. Work to commence hopefully early August 2021. Priority will be the painting of the upper section of Ilkley Place subject to NBC agreement. The outstanding invoice yet to be received was noted.

·       Walley’s Quarry Landfill updates on Parish Council website and social media

·       Update from Liaison Committee 10^th June-HA and JW had attended the virtual meeting. Environment Agency and County Council officers attended from the regulator side but here were representatives from Stop the Stink. Questions had remained unanswered. The company were still disputing responsibility for the odour complaints. The Borough Council had maintained their refusal to attend the second Liaison meeting because the proceedings were not live webcast or recorded and this covered the two Silverdale Councillors. The Borough Council were pursuing a legal route towards a statutory abatement notice.

·       It was noted that the new Communications Officer had not been present. Further media coverage was anticipated later that week. HA to circulate notes from the meeting once they were available.

·       Odour appears to be worse Saturdays and Sundays mornings. Anyone noticing “smog clouds” should report immediately and alert the Chair so photographs could be taken. The operator was arguing that surface water, which originated from coalworking was contributing to hydrogen sulphide and this photographic evidence would refute it directly.

·       Restoration plan update planning application – County council Planning application No. N.12/09/216 MW D2 for submission of details in compliance with conditions 5 (Working Plan), 6 (Progress Plan), 38 (review of approved Final Restoration Plan) and 39 (detailed Restoration and 5 year Aftercare Scheme) of planning permission N.12/09/216 MW at Walleys Quarry Landfill (consultation ends 21 days from 9^th June i.e 30^th June – to County Council)

HA

All

A report had been circulated by HA. However, further information was needed from NBC prior to any decision been taken. Plots had been neglected and Japanese Knotweed was present. It was RESOLVED to form a sub-group to examine the matter further and propose recommendations to the Parish Council. Sub group to comprise HA, CS, CM. In addition AR to be approached to become a fourth member of the group.

HA/CS/

CM

1. To consider a request from Elim Church to provide funding towards a family fun day in September 2021 in memory of Paster Edwin Cotter – to follow
2. To consider an application from St Lukes School for books – to follow

There were no applications to consider at the meeting.

Subject Access Requests/Information Security/Data Breaches – The Parish Council were reminded of their obligations under the Act.

To approve the Chairs Allowance Section 115 LGA 1972 (last year £250 budgeted) and to note that tax/employers NI is deductible at source

It was RESOLVED to approve the Chairman’s allowance. However, the Chairman declined the offer of payment.

Prior notification of a single storey rear extension measuring 3.91m in depth, 3.58m maximum height and 2.53m to the eaves 17 Ironbridge Drive Newcastle Under Lyme Staffordshire ST5 6ER Ref. No: 21/00538/LEXNOT

Application for prior approval of a single storey rear extension measuring 5.73m in depth, 3.76m maximum height and 2.38m to the eaves Sun Lea 51 Racecourse Silverdale Newcastle Under Lyme Staffordshire ST5 6PD Ref. No: 21/00495/LEXNOT

It was noted that both requests for consultation were pre application stage. The Parish Council had no comments to make on either application.

1.              Borough Council Plan update-no update available.

2.              Open Space and Green Infrastructure Strategy: Forthcoming stakeholder engagement virtual workshop 15th July 2021, from 10am-12pm. It was RESOLVED that CS attends this workshop and in addition HA would respond with comments.

3.              Save Our Green Space update from 29^th May and 14^th June-it was noted that the group was forming links with other action groups across the Borough where green spaces were potentially threatened by development.

CS

These were duly noted.

There was to be a final consultation early July prior to construction start in August with completion envisaged in October 2021.

These were noted.

No reports were available. It was agreed to invite the new County Councillor to the next two Parish Council meeting. HA to invite.