Minutes Parish Council Meeting 9th November 2017

It was noted that the RESOLVED to advert the 2 vacancies, following the outcome of the bi-election notice for the last vacancy.  

RESOLVED to approve the minutes as a true and accurate record, these were signed at the meeting.

CS reported that he had been reviewing the planning application in the town centre in relation to the new retail and student accommodation development at the former Sainsbury site.  CS to query what will happen in relation the closed road by the stalled development by Jubilee 2 baths. DJ informed the Parish Council that Brighton House was due to be purchased by Aspire to provide Step Down accommodation, as a transition for patients leaving hospital, prior to going home.  This will be targeted towards patients who are local to the area.  Any person who was experiencing issues relating to the new social care contractors should contact DJ.

CS

ALL

RESOLVED to bring this item forward on the agenda.  It was noted that the tender quotations had been returned.   These were considered at the meeting and all 3 were in the same region.  The Clerk set out the funding that was available to complete the project – which would require the S136 funding received from the Borough Council and £2876 of Parish funds, plus the Tesco’s Bags of Help £1000 and County Councillor contribution of £1000.   RESOLVED to accept the grant funding from Red Industries for £12955, and to pay the 10% third party contribution which was £1430.87 It was RESOLVED to appoint Kettle and Talbot up to a value of £22k subject to the following:

•       Satisfactory references

•       Work programme showing start and finish dates

•       Insurances requirements

HA and CS to meet with Sam Boden from Red Industries, so show her the proposed site and the wheel.  The Clerk was asked to confirm the contribution was only £1.4k and did not include the fees and administration charges.    The Clerk was thanked for her efforts on the successful funding bids. 

Clerk

HA CS

Clerk

CS and DJ left the meeting for this item.

Two storey and single storey rear extensions 29 Bowers Drive Silverdale Newcastle Staffordshire ST5 6SL Ref. No: 17/00824/FUL

It was RESOLVED that in principle there were no objections to an extension of this type, however there may be concerns regarding the roof extension providing dormer windows at the back, in terms of overlooking the properties at the rear.

Single storey front extension. 38 Kinsey Street Silverdale Newcastle Under Lyme Staffordshire ST5 6JL Ref. No: 17/00822/FUL

It was RESOLVED to object to this extension as it was not in keeping with the massing and general design of the existing street scene, being a conservation area.  The Parish Council are not keen on the mock windows, which again detracts from the principles of the conservation area and are considered to be the least desirable.

CS and DJ returned.

To note the arrangements for the JLP preferred Option (11 December 2017 Planning Committee) – These were noted.

Alleviation Schemes for the Culvert by Kinsey Street – Mr H Adamczuk 

Tree work to property at rear of Kinsey Street – Mr H Adamczuk

RESOLVED that this be brought forward on the agenda.   It was agreed that a bid should be submitted to the County Council for funding to alleviate the problems at Kinsey Street.  Discussion took place and it was agreed to look at the installation of a 300 mm pipe within the culvert.  A drainage expert will be requested to provide an opinion and costed quote for the work, to enable the bid application to be completed in time.  The Clerk was asked to find out some suggested companies and forward to HA, for the application to be completed in time for 30^th November.  HA had also progressed the issue in relation to the 2 overgrown sycamore trees at the site, which were privately owned.  This matter is now being dealt with by the properties affected.     

Clerk

HA

It was noted that the website was a new resource available for Parish Councils and Community groups to allow them to carry out minor works for Highways.  There are some restrictions on this, so the website provides the guidance required.  Noted that the Highways budget will now be reduced and jobs will only be dealt with on a priority basis.  Non-statutory work will be left unless it is a H&S issue.  The consultation on the Rights of Way was discussed and the categorisations of the footpaths.  The Clerk is to send the list of proposals round for discussion at the next meeting.

Clerk Next agenda

The Clerk and CS are due to attend the briefing and will report back on the implications for the Parish Council going forward.  It is likely that a Data Protection Officer will need to be appointed – this may be provided through the County Council for a fee.    CS suggested that there may be some exemptions that apply to the Parish Councils.

Next agenda

The land ownership has been inconclusive, however Highways still have a duty of care for the maintenance and safety of the road.  It was agreed that we should report the problems to Highways and let them assess the safety of the structure.  CS and HA to visit the site and report.    CS also to look at the 2 conflicting weight limit signs with the Borough

Council.  DJ noted that there is also work planned to the Newcastle Way which may coincide.   

HA CS

CS

CS and HA have been gathering signatures for the petitions.  Further work is necessary to obtain the required numbers.    

A collision had occurred which had been reported to the police, although there was an oil and coolant spill on the road.  MM to report to the developer, and copy DJ in who will forward to the adoptions team.

MM

Street 

Nothing further has progressed with the paperwork due to a lack of comments from others.  However CS is to finalise the privacy impact assessment and the information is to be sent to the County Council with the offer.  If necessary it may be possible to consider CCTV on lamp posts, but this would be more costly.    Clerk to query the working hours with the County Council.

This was noted and had been passed to the relevant agencies, with the complainant informed of the contact details.  No further action to be taken.

Clerk

1.     Aspire Housing – 1) Electrics 2) Tree with lights for the Parade – RESOLVED to approve the request for £480 for the electrics, £150 for the tree and £200 for the lights.

2.     Silverdale Methodist Church – Purchase of new chairs – RESOLVED to approve the grant award of £500.

3.     St Lukes Primary School – School books – RESOLVED to approve the grant award of £500.

Clerk

Clerk

Clerk

This will take place on 8^th December in the Parade, as advertised in the newsletter.

To consider a proposal for any further arrangements for a children’s party – Cllr C Spence This is in hand by the Elim Church, who hold it around the beginning of December.  It was RESOLVED to contribute £150 toward selection boxes for both events.   CS to print the leaflets and distribute to both ends of the Parish to ensure all are aware.

Clerk

CS

Clerk

HA

A bid application for funding towards the consultancy costs has been sent to Ibstocks by the Clerk.  HA will be the contact for the consultant to run ideas passed as the bid develops.

HA will lay the wreath and attend the service.

HA

HA to check to see if he can attend the SPCA AGM, and to notify the Clerk to confirm by no later than 24^th November.  All other correspondence was noted.

HA

RESOLVED to approve the payments as per below schedule. Payments

Receipts