Minutes Parish Council Meeting 9th June 2022

This item is on the agenda to allow the public to raise issues at the Parish Council

The period of time designated for public participation in accordance with standing order 2 f shall not exceed 10 minutes unless directed by the chairman of the meeting.  Subject to standing order 2 g. a member of the public shall not speak for more than 2 minutes.

Two members of the public attended the meeting to discuss Save the Green Space in particular Keele Golf Course and the surrounding area to promote walking and outdoor recreation. The Chair explained that SPC is commencing a Neighbourhood Development Plan and that SPC would incorporate Keele Golf Course, as a major asset to be retained in the green belt and not released for development within the NDP in collaboration with Keele Parish Council and other parties.

RESOLVED to approve the minutes which were signed by the Chair.

This item was deferred to the July meeting.

a.     To receive a report from the Neighbourhood Planning Group meeting held in April 2022.

HA had prepared a report which had been circulated. The NDP Planning Group had met on 20 May to discuss the Grant conditions. The previous unspent Grant had been repaid to Groundwork UK. A letter had been sent by HA and DP to NBC regarding Designation of a Neighbourhood Area for Silverdale. This had been approved quickly. The steering group had discussed developing a Constitution and the involvement  of members of the public.

b.     To discuss grant application.

A grant application had been made to Locality and confirmed for 16.5 days of the NDP Consultants’ time at a cost of £8662.50.

c. To note the next meeting

The next meeting is to take place on 11 June 2022 to prepare a draft program and to split Silverdale into sections and allocate people to those areas. In addition to the Planning Consultant time the steering group is to discuss another grant application for a Housing Needs Assessment for Silverdale to ensure that the needs of Silverdale residents are met. A further allocation from revenue funds would be needed to prepare the surveys.

The meeting will discuss Green Space and traffic. An approach will be made to NBC Planning Department regarding the changes made to properties in planning applications and to gain information on parking and houses in multiple occupation approved in Silverdale over 5 or 10 years.

It was agreed that the next newsletter would focus on the NDP. CS offered to prepare the format of the newsletter. It was agreed that Councillors would prepare sections and send them to CS for inclusion in the newsletter.

The next council update report is due at the Planning Committee on 19 July. AS and MM to speak to JB about raising the matter of the s106 monies at the meeting.

a.     To receive an update on outstanding matters

All outstanding items have been completed. The Management and Maintenance Agreement has been approved and sent to HLF. The final payment of £7280 has been approved. The Chair congratulated Sarah Bonam consultant for devising the completion strategy and thanked colleagues for ensuring it all happened.

b.     To discuss switching off the lights at the Mining Monument.

It was agreed to switch off the lights once the slabs have been laid around the Interpretation Panel. HA had met with the contractor and Peter Stepien of NBC. The estimated cost of the installation of the slabs is £540. It was agreed not to switch off the lights until the cost of energy was knownand that the lights would then operate on a timer. The clerk was asked to chase the supplier for the energy consumption.

c.      To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts).

To consider the list of outstanding jobs in Silverdale.

A meeting is to be arranged to discuss jobs including obtaining a price for painting Ilkley Place. JB had noticed the work to be carried out by Street Scene. Work was required to the under-five play area and one of the goal posts had been removed.  

a. Borough Council Plan Consultation Issues and Strategic Options Consultation update

No further updates at present. At the Cabinet meeting on 20 July the latest part of the Consultation will be reported which will give a summary of the comments received on the Issues and Strategic Options consultation. The Local Plan contained an error in relation to Park Road Allotments. NBC had agreed to look into the policy again as Park Road Allotments are full and there is a waiting list for plots.The consultation paper on page 40 stated ‘the Park Road Allotments (approximately half vacant)’.

b. Save Our Green Space update.

No further updates. The group continues to be active. Next meeting 25 July.

a.     To update on the tenancy at will agreement request to NBC.

This matter is ongoing. Tenancy at will not yet sent to Parish Council by NBC.

b.     To agree in principle that if the Borough Council clears the waste material on the council’s land beyond lane 4 then Silverdale Parish Council would negotiate a new lease for the whole site (previously known and Acres Allotments Nos 1-80). A meeting is taking place on 13 June with Jackie Phillips to agree the extent of clearance and locate the boundaries of the first phase of the expansion of the Acre Allotments.

c.      To consider appointing a consultant regarding the remediation of waste in the legal agreement to represent the parish’s council’s interest.

This matter is to be reported in July..

a.     To consider an application from St Luke’s School for books – to follow.

No application has been received

b.     To consider a grant application from Silverdale Methodist Church

The meeting discussed the grant application at length. It was RESOLVED that SPC would ask Silverdale Methodist Church for a new grant application and revised figure considering the time that had passed and the purchases that had already been made and to request copies of receipts against any grant from SPC.

RESOLVED to approve the DPO agreement 

Subject Access Requests/Information Security/Data Breaches – reminder. Noted

RESOLVED to adopt the Code of Conduct. Councillors were reminded of the Councillor Fundamentals Training course through SPCA.  

a.     To install a new noticeboard at the library and to install (note: may need permission from SCC/Highways).

b.     To consider a special memorial sign for the noticeboard.

Item deferred to the next meeting.

The hanging baskets should be delivered mid-June. Eight pullies had been ordered. The cost of the baskets was £18 each and a refund had been received against the returned baskets.

This issue had been resolved. There was a further planning application under159/22 of this agenda.

a.     To approve the Payments, receipts and transfers – Appendix A

RESOLVED to approve the payments excluding the payment to Silverdale Methodist Church for £2000.

b.     To note and approve the bank reconciliation – Appendix B RESOLVEDto approve the bank reconciliation.

c.      To note the budget report for 2022/23 – Appendix C RESOLVED to approve the budget report.

d.     To approve the Chairman’s Allowance

The Chair waived the Chairman’s Allowance. However, it was agreed that any future expenditure on conferences would be met by the Parish Council.

a.     To note the outcome of the Internal Auditors report in relation to the Accounts year ending March 2022– See Appendix D

The successful outcome of the Internal Audit was noted.

b.     To approve the Annual Return in relation to Section 1 for the Accounts year ending March 2022 – See Appendix D

RESOLVED to approve Section 1 which was signed by the Chair and the Clerk

c.      To approve the Annual Return in relation to Section 2 for the Accounts year ending March 2022 – See Appendix D

RESOLVED to approve Section 2 which was signed by the Chair and the Clerk.

20/01103/NMA | Application for non–material amendment relating to relocation of mainaccess doors for plots 1 and 2 | Land At 106 Park Road Silverdale Newcastle Under Lyme Staffordshire ST5 6LP (newcastle–staffs.gov.uk) RESOLVED to object to this PA

a. Walley’s Quarry Liaison Meeting updates. (HA/CJ)

A meeting had taken place on 9 June. CJ had attended the first part of the WQL meeting and reported that ward councillors had attended WQL for the first time in 12 months following the boycott of the meeting by the chair last year. HA had sent written questions asking  what percentage of the site was covered by impermeable clay cover membrane and what percentage by clay. HA had asked for a transcript from the Site Operator and the Environment Agency. HA had questioned the Environment Agency on the hydrogen sulphide levels for the last year in comparison to the previous year and whether levels were better or worse. HA to report back to SPC once the information is received. CJ reported that the meeting had agreed to provide that information. CJ also reported that the meeting was chaired better on this occasion by the substitute chair so that all community reps were able to participate. HA thanked CJ for attending as he was unable to do so because of clash with tonight’s parish council meeting.

Noted

The fencing had been raised to comply with ROSPA.

The audit had taken place and there were no issues.

Cllr J.  Brown gave an update on Walleys Quarry, Staffordshire Sustainability Board and other matters from Cabinet on 7 June.