SILVERDALE PARISH COUNCIL MINUTES OF PARISH COUNCIL MEETING held on
Thursday 9th January 2020 at Silverdale Library, Silverdale at 6.30pm
Present:
Chair – Mr H Adamczuk (HA), Mr C Spence (CS), Mrs C Jarrett (CJ), Mr J Wu (JW), Mrs C Mrozicki (CM), Mr A Sutcliffe (AS), Clerk – Mrs C Withington
Cllr D Jones (DJ)
The meeting was brought to order at 6.30pm There were no members of public present.
| Ref | Item | Action |
| 1/20 | Public Participation: Chair
No items to discuss. |
|
| 2/20 | To receive apologies (in writing to the Clerk) – Mr K Sukuram, Mr M Melvin, BCllr A Rout | |
| 3/20 | To nominate and elect a Chair (and Chair to sign acceptance of office), Chairs Allowance £250
Mr Adamczuk agreed to remain as Chair with a review in March 2020. RESOLVED to thank Mr Adamczuk for his ongoing input as Chair, and to share more tasks across the Parish Council. |
March |
| 4/20 | To resolve that the minutes of SPC meeting held on 16th December 2019 are correct and for the Chair to sign (copy attached)
RESOLVED subject to the amendments to the payment schedule these were signed these as a true and accurate record. The minutes were signed by the Chair at the meeting. The matter regarding the trees on the development site at the Acres Allotments were discussed briefly and the request for enforcement action. The Clerk has spoken to the Chair of the Acres who has held a site meeting with the Borough Council and contractor. The ditch has now been cleared however the trees are still being damaged which is against the planning permission. A complaint has been made about the destruction of healthy trees on the periphery of the site, which were not intended to be destroyed. This has been bene reported to the enforcement officer and we are hopefully that action is taken against the contractors that have breached the permission. We are awaiting to hear from NBC regarding their proposed actions. It was also noted that there were active bat boxes removed within the destruction of the trees and the Parish Council are expecting these to be reinstated. |
|
| 5/20 | To receive public comments and set the precept in relation to the Budget for
2020/2021– See Appendix A There had been no public comments received. It was RESOLVED to approve the precept for 2020/21 for Band D at £18.98 per annum which was an increase annually of £0.66 or weekly increase of £0.01. This will bring in a total of £29206.32 per year. |
|
| 6/20 | Policing Update – There were no police present again.
Further approval regarding the installation of kissing gates and fencing along Mineral Line to stop entry and exit of illegal motorbikes onto Heritage Park and Silverdale Sidings (approved up to £4k) A site meeting had been held with Peter Stepian and AS to agree the extra work required. RESOLVED to approve the additional costs to include the 2 kissing gates, a turning point for NBC and new footpath surface to divert around the gates – up to an overall total cost of £5287. Clerk to progress the work with Peter Stepian. Noted that this will be included in the spring/summer newsletter regarding action taken by the Parish Council to address the problem. |
|
| 7/20 | Mining Monument progress (HLF bid) – Sarah Bonam
1. Update on Community Engagement activities – Badges 11.01, Memory Collecting 14.01, Film Showing 17.01, Lantern making (15.02, 18.02) and parade 22.02, Film showing inc Proud Valley 06.04.20), TBC – Scratch and Sniff Theatre, Dalien singers, Poem, Banner, Researcher, Voice recordings – This was noted. 2. To receive an update on the current programme for the capital works and tendering arrangements, suspending Standing Orders/Financial Regulations to allow electronic responses to be received and opened by Newcastle Borough Council officers – It was noted that the tender was now live. RESOLVED to suspend standing orders etc to allow the tenders to be returned electronically to Simon Sowerby and also opened, but then sent onto the Chair and Clerk for evaluation. The evaluation criteria was agreed. 3. To receive a budget update – This was noted. 4. To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None. |
|
| 8/20 | Keele Growth Corridor – Further update if available
No update available. |
|
| 9/20 | Aspire/NBC play area along Park Lane and problems with dog fouling – Mrs C
Mrozowski Mrozicki It was noted that this was in relation to the Parade park, not Park Lane. HA will raise the issue of dog fouling with Mr Darren Green, Head of Streetscene, at his meeting. It was agreed that actions like spraying dog fouling pink, enforcement, bins or other measures would be considered. |
HA
Next agenda |
| 10/20 | Walley’s Quarry Landfill Licence Variation: Update following consultation response
(Change of Discharge Limit under Environment Agency Licence from 300,000 to 400,000 tonnes per year) Walley’s Quarry Licence Variation The air quality report has now been received and circulated. HA reviewed the document and noted some brief points at the meeting. In particular the high levels of hydrogen sulphide which causes the rotten egg smell. There is concerns that the increased tonnage will further add to these levels, as the report does not cover the increase. It was agreed to request that NBC seek an independent view of an expert. HA will also speak to Thistleberry Residents Association. |
|
| 11/20 | Community Payback Ranger Service- Update on Work List and progress
Noted that they had carried out substantial clearing work to the footpath by Acres Allotment on Park Road. A lot of positive comments had been received. There was no further update re the redundancy situation but the Clerk has written to the MP as requested. |
|
| 12/20 | To approve comments for the following Planning Applications (please click on the
link to view): NIL To note the latest position with the Joint Local Plan – On hold until Spring 2020 – Nothing further to report. |
|
| 13/20 | Data Protection (standing item)
Data breaches/Subject Access requests/Information Security – reminder of responsibilities – Noted. Feedback regarding County Council email for all Councillors (change over by Jan 2020) – Ongoing. |
|
| 14/20 | To consider arrangements for Christmas events 2020 and consideration of grant applications
There were no grant applications other than Elim had asked to change the grant for Christmas 2020 to a pantomime instead of village party. RESOLVED to agree the change of use for the £500 in principle. Also RESOLVED to set up a working party to deal with village Christmas events. This group will meet in July and co ordinate the events. AS, CJ, CS and JW to attend. |
July
Clerk AS CJ JW CS |
| 15/20 | To consider any grant applications (SPC Grant Programme £1500)
Elim Church contribution towards Village Pantomime for Dec 2020 – application to be circulated – RESOLVED to agree in principle. |
|
| 16/20 | To note correspondence received:- See Appendix B
Nomination of a representative to become part of the Town Board NBC – RESOLVED that CS would be the rep, supported by AR, HA or others when needed. A late request had been received regarding cars parked on the verges by Mill Street, HA to raise with Darren Green. Noted that the parking issue was still ongoing with the takeaway by the traffic lights. |
Clerk
CS |
| 17/20 | To note the Staffs Parish Council Assoc Bulletins received: – See Appendix C – Noted. | |
| 18/20 | To receive an update from the Borough Councillors and County Councillor, and Western Communities LAP Chair Mr H Adamczuk
Noted that HA will be meeting with Darren Green who is the champion for Silverdale. A general meeting will be held of all LAPS on 25th January. The skateboard bid decision will be known in March 2020. DJ reported that the budget changes are being approved by the Borough Council. New wastes system will come into place soon with 2 wheelie bins, instead of the boxes. Work is planned to start soon for the 2 roundabouts at Pepper Street and Scot Hay Road. The County are also undergoing budgeting approval at the moment. |
|
| 19/20 | To approve the Payments schedule and note receipts
RESOLVED to make the following payments: CHQ / BACS NO PAYMENTS Gross bacs 075 Peter Piper Xmas lights switch on £200 200.00 bacs 088 AM Leafleting 175.00 C Withington Clerk -Jan Salary and expenses plus bacs 094 Additional Hours (4 x HLF) 572.50 bacs 095 HMRC Tax and NI Jan 133.80 bacs 096 Staffordshire Pension Jan 213.15 bacs 097 Redoko websites – accessibility and SSL certificate 635.99 bacs 098 S Hough Removal of hanging baskets 30.00 S Hough refill of grit bins Hertiage Park, Silverdale Rd, bacs 099 Ellams Place, Pepper Street by school x 1 112.00 bacs 100 Shelutions Bus shelter replacement 225.00 Total 2297.44 RECEIPTS – NIL |
THE NEXT SPC MONTHLY MEETING WILL TAKE PLACE ON
Thursday 13th February 2020 @ 6.30pm Silverdale Library
Future dates include (6.30pm Silverdale Library Thursday): 12th March 2020, 9th April 2020
Appendix A – Approved Budget 2020/21
| SILVERDALE PARISH COUNCIL Appd BUDGET 20/21 | ||||||||
| EXPENDITURE | ||||||||
|
Budget Heading |
2019-20
Amended Budget May 19 |
19-20 Current Spend |
19-20 Expected Outturn |
20-21 Appd budget |
||||
| POWERS – PC ADMINISTRATION | £ | 13,760 | £ | 12,008 | £ | 15,182 | £ | 15,500 |
| Clerk’s Salary/PAYE/NI/Pension/Locum | £ | 10,260 | £ | 8,971 | £ | 10,971 | £ | 12,000 |
| Chair allowance | £ | 250 | £ | – | £ | 250 | £ | 250 |
| Expenses/Postage | £ | 650 | £ | 363 | £ | 650 | £ | 650 |
| Office Equip/Stationary/Printing | £ | 600 | £ | 405 | £ | 600 | £ | 600 |
| Subs/Ins/Fees/Audit Fees/Training | £ | 2,000 | £ | 1,558 | £ | 2,000 | £ | 2,000 |
| VAT (Cost neutral as reclaimed) | £ | – | £ | 711 | £ | 711 | £ | – |
| POWERS & DUTIES | £ | 13,380 | £ | 18,359 | £ | 23,063 | £ | 16,230 |
| Allotments (tree work) | £ | 500 | £ | – | £ | 500 | £ | 2,000 |
| Mining Wheel (retention, plaque,
interpretation board) |
£ |
1,000 |
£ |
1,757 |
£ |
1,757 |
£ |
1,000 |
| HLF Grant (£36k and Match funding £3k) | £ | – | £ | 8,468 | £ | 8,468 | £ | – |
| Comm Safety (match funding measures) (£50 | £ | 650 | £ | 557 | £ | 650 | £ | 2,000 |
| Election Contingency (Bi Election)
Entertainment & the Arts (eg Xmas parties, youth activities etc) |
£ | – | £ | – | £ | – | ||
|
£ |
1,500 |
£ |
1,096 |
£ |
1,096 |
£ |
1,500 |
|
| General Powers | £ | – | £ | – | £ | – | ||
| Highways (inc provision of Grit Bins £500 and
refill and culvert cleaning, signs) |
£ |
1,000 |
£ |
1,000 |
£ |
1,000 |
||
| Land (appropriate) (Bonfiglio lease £1pa) | £ | – | £ | – | £ | – | ||
| Litter collector/ranger (10 hrs pw @ £9
ph)plus tools/equipment £1200 |
£ |
5,230 |
£ |
2,000 |
£ |
5,230 |
||
| Newsletter/Website/Publications | £ | 2,000 | £ | 2,092 | £ | 2,092 | £ | 2,000 |
| Assets (maintenance & cleaning inc Bus shelters) |
£ |
1,500 |
£ |
60 |
£ |
1,500 |
£ |
1,500 |
|
Misc (refunded Grant error NBC) |
£ |
4,000 |
£ |
4,000 |
||||
| CONCURRENT FUNDING – Sec 136 (£1518)
corrected amount recd |
£ |
2,233.50 |
£ |
– |
£ |
4,500.00 |
£ |
– |
| Fencing Mineral Line | £ | – | £ | 4,500 | £ | – | ||
| £ | – | £ | – | £ | – | |||
| Grants – Sec 137 (if no other power exists) | 2500 | £ | 969 | 2500 | 2500 | |||
| Flowers / Plants/Rem Day wreaths | £ | 500 | £ | 469 | £ | 469 | £ | 500 |
| Grant applications | £ | 2,000 | £ | 500 | £ | 2,000 | £ | 2,000 |
| £ | – | £ | – | £ | – | |||
| Total | £ | 31,874 | £ | 31,336 | £ | 45,245 | £ | 34,230 |
| Required Income 20/21 | ||
|
Precept (Per Band D – 1539) |
£ |
29,206.32 |
| Rural Grant – Sec 136 | £ | – |
| Council Tax Support Grant | £ | 1,834.00 |
| Bank Interest (forecast) | £ | 100.00 |
| VAT refund | £ | 663.28 |
| Allotment rent/misc | £ | – |
| Other in tesco bags of help/Red | £ | – |
| INCOME Total | £ | 31,803.60 |
| Shortfall | £ | 2,426.40 |
| Required Band D Precept 19/20 | £ | 18.98 |
|
Increase (Annual) of |
£ |
0.66 |
|
Weekly increase of |
£ |
0.01 |
| Current Precept Band D 19/20 per annum |
£ |
18.32 |
Approx 3.5% increase 18.98
|
Shortfall if no increase