Minutes Parish Council Meeting 13th February 2020

An issue relating to Cemetery Road was raised and the length of time it is taking for the development to start.  DJ agreed to look into this.

DJ

RESOLVED subject to the typos corrected to sign the minutes as a true and accurate record.  The minutes were signed at the meeting by the Chair.  

March

None declared.  Noted that the Clerk had not been able to obtain the information from the Borough Council to put onto the Parish Council website, therefore all would be required to recomplete the DPI form and return back to the Clerk.

ALL

RESOLVED to appoint Mr Hough at a cost of £60 to produce the report.

Noted that the accounts were in order.  A grant application to be submitted for tree work to the site.

PCSO Perkins attended the meeting to provide a brief update.  There were no crime statistics available but would be for future meetings.  Minutes to be circulated to the police.  It was noted that a meeting of the agencies was needed to tackle the ongoing issue of the motorbikes consisting of Borough Councillors from three wards (Knutton, Cross Heath and Silverdale) Police, Parish Council and Borough Council.  Natalie Noone to be requested to organise this.  If possible to include Aaron Bell MP.  It was agreed that this is a high risk activity and should be dealt with.   PCSO Perkins was asked about the parish funded bikes, and agreed to find out.  It was noted that the policing team consisted of PC Coomer, PC Slater and PCSO Perkins.

Update regarding the installation of kissing gates and fencing along Mineral Line to stop entry and exit of illegal motorbikes onto Heritage Park and Silverdale Sidings

To consider additional fencing for the Mineral Line, to stop motorbikes – Mr A Sutcliffe Noted that the license was being approved by the Borough Council.  Work was expected to start mid March subject to the approval.  AS reported that there is also a gap further along the mineral line – it was agreed to pursue the meeting of the agencies first.

Clerk/DJ 

PCSO

Perkins

1. Update on Community Engagement activities – Lantern making (15.02, 18.02) and parade 22.02, Film showing inc Proud Valley 06.04.20, TBC – Scratch and Sniff Theatre, Dalien singers, Poem, Banner, Researcher, Voice recordings – An update had been provided on the latest community engagement activities.  All were requested to promote the events. Clerk to request the risk assessment and relevant documentation in relation to the lantern parade.   DJ is in touch with people from the Rhonda Valley, and this will be notified to Sarah Bonam.

Additionally it was suggested that a piece of pottery be provided to the guests as a token.   Sarah Bonam to make contact with local suppliers such as Moorcroft etc.

2.     To receive an update on the current programme for the capital works and tendering arrangements, and appoint a contractor following evaluation if available.  If not to delegate authority to the Chair, Vice Chair and Clerk to appoint and enter into the contract for the successful contractor

A schedule of tender returns had been circulated in advance of the meeting.  These were considered and it was RESOLVED to appoint Plowden and Smith in accordance with their tender submission, which would see the tribute removed from site.  A confirmed programme and RAMS will be requested.        

3.     To receive a budget update – No update was available for this meeting.

4.     To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None to approve.

SB

Clerk

RESOLVED to approve this, and a letter will be drafted by the Chair and Vice Chair for sending.

Clerk

CS HA

Noted that this was still outstanding although a temporary license had been issued.  Questions regarding particulates will be raised at the next meeting.  Noted that lorries are parked overnight on Silverdale Road and are accessing the site at 6.30am -this will be raised also.

The Clerk requested additional work for them to complete.  All to send over.  It was noted that they are working in the Parish every other week, due to low numbers.  The invoice is to be chased along with the timesheet etc.

ALL

Clerk

proposed pair of semi detached houses Rear Of 34 Ford Street Silverdale Newcastle Under Lyme Staffordshire ST5 6LU Ref. No: 20/00059/OUT – RESOLVED to object on the grounds that the infill development would be overbearing for neighbouring properties and represent a significant massing in the front garden.  It is near to a conservation area and would impact on the heritage of the area and openness on that corner.  There is a property near to the site which has been confirmed as suffering from significant subsidence and cracking.  It was also RESOLVED to call the application into planning committee.

HA declared an interest in the next application and left the room.   

Change of use of part of office premises to children’s nursery Silverdale Court Silverdale Road Newcastle Under Lyme Staffordshire ST5 6EH Ref. No: 20/00033/FUL – RESOLVED to object on grounds of insufficient parking (9) for 8 full time staff, 1 part time staff and also the large numbers of vehicles dropping off/picking up children over the day and at peak times, given the size of the nursery.  The on street parking is limited due to solid white lines/double yellow lines, the local primary school and large numbers of HGVs parked while waiting in that area to access the landfill.   

HA returned to the room.

To note the latest position with the Joint Local Plan – On hold until Spring 2020

Keele Growth Corridor – Further update if available

Noted that this will be referred to as Keele/Silverdale Expansion Corridor.  AS, CS and HA will be attending the meeting on 3^rd March.

AS CS HA

Data breaches/Subject Access requests/Information Security – reminder of responsibilities – Noted.

Feedback regarding County Council email for all Councillors (change over for all?) – Noted that some individuals had not yet changed.  All to change over.  CJ to contact CS for assistance.  

CJ CS ALL

–      Annual Civic Mass at Holy Trinity Catholic Church, Newcastle Sunday 1st March 2020 At 11.00am – Noted.

–      Western power request to install new pole at Acres Allotment – this was noted and agreed.

HA attended the walk round with Darren Green.  It was agreed that we should trial the pink spray for dog fouling. HA to put this suggestion to Darren Green and to ask if Community Payback will do this.   

HA

Western Communities LAP Chair Mr H Adamczuk – Chair’s meeting on 15 January and the Western Communities LAP Wednesday 5 February

A LAP chairs meeting had been held and all are struggling with no admin support.  A new

Police Inspector attended CI Phil Duffy.  It was noted that the statistics are quite high for Cross Heath.  An Aspire health event will take place later in the year.  The funding announcement has been received re the Red Industries bid for the Skate board ramps/pump track.  

DJ suggested that we should consider making a Best Kept Village application – this will be considered further for the next meeting.  Noted that there has been lots of flooding as a result of the recent storms.    The work to improve the 2 roundabouts at Pepper Street and Scot Hay are expected to start soon hopefully during half term.  Budget updates for both the Borough and County Council were given, with an increase approved for the County Council of 2.99%.  DJ encouraged everyone to use the library service.  It was noted that there had been £24m borrowed by the Borough Council to invest in new waste vehicles and a recycling centre upgrade, plus Kidsgrove Leisure Centre.  DJ reconfirmed the offer with regards to the Joint Local Plan.  

Noted that this will be a joint meeting with Keele Parish Council to look over the policies which will be consulted on.  The second part will be consulted on in the Autumn in relation to the sites.  DJ to send his availability.  It was also noted that the housing need was more than initially thought and exceeds the governments targets.

To note the next Walley’s Quarry Liaison Group meeting on 20 February – This was noted.

Next agenda

DJ Clerk

RESOLVED to approve the attached payment schedule and bank reconciliation statement, which was confirmed by the Chair at the meeting.

Additional Hours (2 x HLF)