Minutes Parish Council Meeting 11th February 2021

Adamczuk

Deferred to a future meeting.  HA stated there are other ways to fund activities which have not yet been considered.

Payback/Homeworks and note the situation with the Kickstart funding (16 – 24 yrs old) – see Appendix A  

RESOLVED to trial the project for 6 months on a basis of £2500 for a team of up to 5 with a trainer.  It was suggested that a worksheet and a photo of the completed work is provided.  A minimum number in attendance to be agreed i.e. 5. The list of jobs will need to be formulated beforehand.   The Clerk noted that we had not been charged for the community payback work due to the length of time to resolve the issue and also the lack of evidence provided.  Jobs to include litter picking around the parish in particular the flowerbeds by shops, trimming the hedges by Park Road footpath.

AS left the meeting during this item.

Noted that 4 residents have notified a number of issues to the Parish Council.  A meeting is being arranged between Head of Planning and Legal department to consider the matter further.  A request has been made to the Parish Council to send a letter to the Borough Council raising a number of historic points.

RESOLVED that HA to write to the Leader of the Council to ask for further information about why this is a shared indemnity and what the issues are regarding the obligation due to the legal issues.  Noted that the developer would usually pay the contribution and the Parish would then benefit from the contribution.

AS returned to the meeting.

RESOLVED to bring this item forward.

Physical meetings to be reinstated in May subject to measures and a Covid secure venue.

It was suggested that remote meetings could be preferred if that is acceptable.

•    Walley’s Quarry Environmental Health (EHO) Odour Map of Newcastle under Lyme – Mr H Adamczuk

HA has circulated a report showing a breakdown of complaints across the borough over a period of 7 weeks based on postcodes – showing 137 complaints in Silverdale out of a total of 426 in the borough.  The information has been discussed with Keele Parish Council and Thistleberry residents.   Minutes to be circulated to all from the working party.  Noted that the landfill is scheduled to finish towards end of 2026.   EA have now applied for a new Air Quality monitoring report for 3 months.  Ombudsman enquiry had been discussed with ‘a critical friend’ and was being progressed.  Noted that there may be a Resident’s Association created.  It was noted that a similar landfill odour has occurred in Belfast where residents were involved in a class action against the NI Environment Agency and Belfast council.    Chrissy updated regarding action being taken by resident action groups in the area.  There have been some anecdotal suggestions that the smell is not present when officials attend only to return afterwards when they have gone.  Similarly, unsubstantiated claims that trucks are lining up in the early hours of the morning when they shouldn’t be plus night working and dirty trucks not being cleaned by the wheel wash.    Road issues need to be forwarded to Staffs County Council waste and planning.  AS stated he had heard about the use of a deodorizer and if so why it wasn’t used all the time.

• Update on the request for meeting with Keele University and Keele Parish Council (if available)

HA arranged for a meeting on 10^th February with the Chair of Keele Parish Council and Mr Butters Keele University to discuss the situation and impact on Keele.   Both are keen to be involved.   

1.   To note remaining budget currently uncommitted/unspent – 

It was noted that there is £19,997 left to spend with £19,155 committed.   A list of costs was circulated for the meeting to consider the position.  An amount has been allocated for an unknown community engagement yet to be agreed for a sum of £ £3,700.00 for an event at the end of the project.  The project will end in November 2021.

Poet Laureate Stephen Lawrence has put together a proposal for a series of poems from a child’s point of view which will be put into a book at a cost of £1500.  This project was approved.

Canary tea lights, badges and design, lantern parade and lantern bags have been paid for and are awaiting the go ahead hopefully in the Autumn.  SB suggested a new project in relation to the Awards for All funding to link into this once its completed.  HA suggested a greening project for the green spaces in Silverdale such as the Golf Course which could be linked into the end of the project, SB to investigated further.

2.   To consider a budget for future maintenance every 2 years and annual inspection/painting of railway sleepers (Borough Council owned)

It was noted that one quote had been received and a second was outstanding.  Estimates would seem to require an amount of £500 annually to repaint the rails, remove leaves, branches and bird muck.  With an amount of £2k biennially for an inspection, rewax and general clean.  HA suggested that we formally ask the Council to take up the regular maintenance and then engage with them further about the ultimate ownership of the monument.   RESOLVED HA and the Clerk to formulate a letter to send to the Council.

3.   To review community engagement activities – A list was circulated earlier and agreed.

4.   To consider the Project management costs to see the project to completion – Noted that Sarah’s costs are proportioned at £200 per month to the end of the project.

5.   Update on Ibstocks application for funding to reconnect the electrics at the monument – Noted that the funding has been approved by Ibstocks.  The Clerk will place the order for up to £4550 for the work via Newcastle Borough Council.  Reinstatement of the paving bricks are to be requested as part of the work.  RESOLVED that the Clerk will place the order with the Borough Council

6.   To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None.

SB

HA

Clerk

Clerk

Subject Access Requests/Information Security/Data Breaches – reminder –  Noted.

FYI only – 20/01103/FUL – Residential development – 3no. 2 bed bungalows – 106 Park Road Silverdale Newcastle Under Lyme Staffordshire ST5 6LP– to ratify comments now submitted – The comments submitted were ratified.  It was RESOLVED to also submit the following additional comments.  We note that a previous application in August 2010 for a detached bungalow with a garage was refused (reference 10/00460/FUL).  One of the objections was that the development was almost directly opposite the T junction between Park Road and Racecourse.  This is a very busy junction as the entrance to Silverdale

Academy is 150m away in Racecourse and Park Road is an alternative route through Silverdale when the High Street is congested.  Silverdale Parish Council concurs with the view there is a potential public danger to pedestrians and traffic in creating new access points to the three proposed houses at 106 Park Road. A photograph showing the close proximity of the drive from 106 Park Road does indicate this was an important consideration in 2010 and is reproduced in the attachment for the objection to the 2021 application.

Proposed based station upgrade of Vodafone mast at Stonewall Ind Estate – (as previously circulated 31.01.21) – No objections.

1.     Borough Council Plan update and consultation response – No further update.

2.     Save Our Green Space Update 1 Feb Meeting report back and application for Village Green status – Mr H Adamczuk – Work is progressing.  

Letter from Vice Lord-Lieutenant of Staffordshire regarding unsung heroes – circulated 02.02 – nominations and citations.  CS suggested two individuals from Silverdale Methodist Church.   A lady was also suggested for Chesterton.

RESOLVED to submit the 3 nominations.

AS/HA/CS

/Clerk