Minutes Parish Council Meeting 10th September 2020

–       To note the situation regarding the recent outbreak in Silverdale

It was noted the numbers of confirmed cases were 18 in Silverdale, linked to the local outbreak. There is a national change with regards to the measures and the Parish Council will await these to see if there is any impact on business.

–       Arrangements for physical meetings going forward – risk assessment/NALC guidance hold remote unless impossible – library reopens 14^th September limited access (inc Annual Parish) – This was noted and agreed to continue as now.

–       To note the Thank You card from the Lord Lieutenant of Staffordshire – Noted

RESOLVED that the Parish Council will request that the disabled bays are covered by a Traffic Regulation Order or order through the Borough Council. A request will be put to the Borough Councillor Rout and also County Cllr Jones.

HA/CS will hold a site meeting with Aspire and will contact their representative.

Clerk

HA/CS

Works are continuing with the kissing gates and railings and should be complete by next week.

There has been some increase in ASB. AS also reported the theft of two scooters by youths from smaller children and following action taken by the residents the matter has been resolved. A group of 5 or 6 have been causing issues with the residents.

Police presence is needed, especially as young children are having their scooters taken by older ones. With regards to the play area, the letter is still outstanding to Elaine Moulton as it is awaiting Matt Melvin’s input regarding outstanding issues. Clerk to follow up with Mr Melvin and if not to send the letter anyway.

Police update was provided – AS to query the response regarding the Sutton Avenue

Clerk MM

AS

Noted that the letter has been sent to Highways and the County Councillor asking for action, copied to the Police.

1.     Project manager retainer to end September 20 – Noted.

2.     To receive an update on the current programme for the capital works – following removal of statute on 23^rd July and to seek approval of the Traffic Management (£325.00 on the return visit) and note the fixing of the statue

RESOLVED to approve the costs for the Traffic Management and note the return is scheduled for approx. 3 weeks.

3.     To consider the costs (if available) to reconnect the electrics at the monument RESOLVED to approve up to £1049 towards the electric testing and repairs.

4.     To note community engagement activities on hold and to be reviewed at the end of September

RESOLVED that Social media be approved at a cost of £400 to include anything Silverdale related. RESOLVED to approve the appointment of the evaluator as Mr Perkins however we may need to evaluate the timeline section. Sarah was asked to consider an event for the return of the mining sculpture.  Also to consider involving local radio and Midlands TV if possible for the return of the sculpture.

5.     To review the revised programme to be circulated by Sarah Bonam

This was noted and agreed.

6.     To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None.

Clerk Clerk

SB SB

As yet nothing has been organised and it is unlikely to be possible while the restrictions are in place. It was agreed to keep options open but in the short term we cannot do anything due to recent events regarding Covid-19.

RESOLVED to approve the installation and purchase costs for the two Christmas trees and lights via Aspire.

The Clerk suggested that the shop fronts could be lit along the Parade and maybe the library tree. CS and HA to visit the Parade to see what is possible. Aspire to be asked if they could arrange this.

Aspire

Clerk

Noted that this is ongoing and the recommendation is to approve. HA to resubmit the Parish Council’s earlier comments and objections, and to remake some of the points made to the Scrutiny Committee.

HA

The school uniform project funded last year was noted and agreed for St Luke’s school to use their funding towards PE kits for those who needed them.

Subject Access Requests/Information Security/Data Breaches – reminder – Noted.

HA reported that there is a New Deal Town meeting on 16^th September.

Although the quality wasn’t as good as previous years it was agreed not to take the matter any further with Stafford Borough Council. The baskets will be removed in October.

1.          Install a new electricity pole along with a pole mounted transformer within an existing electricity line.Land South Of Scot Hay Road And West Of Cheltenham Grove Silverdale Newcastle Under Lyme Staffordshire Ref. No: 20/00626/OHL – This seemed to be linked to the development permission which required new supply for the new properties. HA noted it was approx. 30 meters from the nearest house. It was also noted that as the site is unoccupied no residents can comment. This was noted.

2.          20/00697/TWA | Application for works to trees | 23 Scot Hay Road Silverdale Newcastle Under Lyme Staffordshire ST5 6RQ – Unable to comment as there are no plans online to view.

1.     Sharing of costs for a Planning consultant with Keele PC – Clerk to send the precept figures and council tax base to HA for consideration as to how it could be apportioned between the two. Noted as yet there were no further quotes.

2.     Joint letter to NBC re process – this was not discussed.

3.     Approval of costs for a limited aquatic survey and any other costs in relation to the Golf Course (if available) – As yet there were no costs to consider. The Clerk had previously suggested this is raised by HA with the SOGS group to consider. HA to take back to that group who will look at surveys to be funded and report back.

4.     Save Our Green Space Update and the former Keele Golf Course as an Asset of Community Value (ACV) – Mr H Adamczuk had circulated a report on the Community Right to Bid and Buy Land and the move to nominate the former Golf Course as an Asset of Community Value. The Assets of Community Value will be progressed with Keele.

– A website has now been created which all agreed was very good.

Clerk

HA

Noted that there is a grant available for Neighbourhood Planning. HA will enquire if it is possible, joining up with other areas such as Knutton and Cross Heath to achieve this funding and report back to Silverdale and Western Communities LAP. At that stage further consideration will be given to the feasibility of developing a Neighbourhood Plan. The clerk noted that it had been considered before, but to input into the JLP in great detail. It was agreed that the position may have changed on this and that if it was to progress separate resources would be needed to lead on this to bolster the capacity of the Parish Council.

HA

Next agenda

Complaint re Park Road drain clearing causing flooding (reported several times to the County Council) and overgrown vegetation as circulated – CS to remind Cllr Jones of this matter and ask for his response. Official complaint to be sent to Highways due to lack of action.

To respond to the NBC Licensing Consultation – ends 17th September 2020 https://www.newcastle-staffs.gov.uk/all-services/business/licensing/current-licensing-consultation – RESOLVED to support this.

Clerk

Clerk

– RESOLVED to approve.

To approve the Payments schedule and to note receipts – Appendix B – RESOLVED to approve as attached.

All to consider items for the draft budget and to send to the Clerk for consideration at the next meeting.

The budget update was noted. Clerk to take out uncommitted spend from total. Suggestions included Neighbourhood Plan, Housing standards assessment, renewable energy subsidy.

ALL

Clerk