Agenda Parish Council Annual and Regular Meeting 5th May 2021

SILVERDALE PARISH COUNCIL

PUBLIC NOTICE

Silverdale Parish Council meeting (Annual) to be held remotely on Wednesday 5^th May 2021 at 6.00pm

THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT

But please note that they may be excluded for any item the Council decide should be treated as confidential

https://us02web.zoom.us/j/86969586869?pwd=ZDVBZUtnSjdEZkFVYlFUd0N oMFVlUT09 Meeting ID: 869 6958 6869 Passcode: 785035 Dial in: 0203 901 7895, 0208 080 6591, 0208 080 6592, 0330 088 5830

Public and press are invited to register participation in the virtual meeting. Those joining the meeting should do so with their microphones muted until invited to speak.  The meeting may be recorded for the purposes of producing the minutes only which will be disposed of once produced.

Mrs C Withington 

Clerk/RFO Silverdale Parish Council issued 29.04.21

AGENDA

92/21      To nominate and elect a Chair and Vice Chair, and to sign of Acceptance of Office                                

93/21      Public Participation:  Chair                                                                                                                  

This item is on the agenda to allow the public to raise issues at the Parish Council  

The period of time designated for public participation in accordance with standing order 2 f shall not

exceed 10 minutes unless directed by the chairman of the meeting.  Subject to standing order 2 g. a

member of the public shall not speak for more than 2 minutes

94/21      To receive apologies (in writing to the Clerk) – Cllr Rout                                                                       

To resolve that the minutes of the SPC meeting held 8^th April 2021 are correct and for the Chair to      

sign at the next full meeting in person (copy attached) Please read these before the meeting as

they will be taken as read

95/21          Declaration of Disclosable Pecuniary interest in any item on the agenda (Note member should         

notify Monitoring officer within 28 days if not already. They should not act or take decisions in order

to gain financial or other material benefits for themselves, their family, or their friends. They must

declare and resolve any interests and relationships) ALL to complete DPI forms and return

electronically

96/21      Accounts 2020/21                                                                                                                               

To note the bank reconciliation statement and reserves

To note the outcome of the Internal Auditors report in relation to the Accounts year ending March

2021– See Appendix A

To approve the Annual Return in relation to Section 1 for the Accounts year ending March 2021 –

See Appendix A1

To approve the Annual Return in relation to Section 2 for the Accounts year ending March 2021 –

See Appendix A1

To review the Reserves Policy – see Appendix A2

97/21            Insurance renewal with Zurich at a cost of £533.81 (last year £524.75) – see attached Policy           

Appendix B 

98/21      To review the Model Standing Orders and Financial Regulations – see Appendix C                               

99/21        To review the Policies – H&S, Media, Social Media, Equal Opportunities, Complaints,  freedom of       

information, data protection and employment policies and procedures – see Appendix D

100/21       To nominate representatives for outside bodies and working parties including Walleys Landfill         

Liaison Group, Knutton and Cross Heath LAP

101/21    Homeworks update and jobs – new jobs to include painting of Ikley Place                                           

102/21        Update on the recruitment of the Parish Clerk/RFO – to approve the next steps to extend the         

recruitment and appoint an interim locum (to be sought)

103/21            Silverdale Sidings – update regarding S106 following Planning Committee meeting– Mr H             

Adamczuk

104/21    Mining Monument progress (HLF bid) Project end November 2021 – Sarah Bonam                               

1. To receive an update on the final community engagement activities (£19,997 left to spend with

£19,155 committed) mid July to November 21 (to be circulated) -SB

2. Updating the Parish Council website with the HLF page – SB
3. Britain in Bloom request from the Borough Council – SB
4. Update on the installation of the electrics at the monument (10^th May) and to note the Risk

Assessment and Method statements – Clerk

5. To note the outcome of the request to the Borough Council to consider asset transfer of the

monument (and to allocate a budget for future maintenance every 2 years (£2k) and annual

inspection/painting of railway sleepers £500)

6. To note delegated authority used to pay any invoices received in between meetings in

accordance with the approved amounts)  

105/21      Covid 19 – Matters – Return to physical meetings from 7^th May 2021 – Venue to be Covid Secure       

and other measures to be in place at the Library, no option for remote meetings following High

Court Appeal and to consider a scheme of delegation if required 

106/21    Walley’s Quarry Landfill                                                                                                                      

• Walley’s Quarry Landfill updates on Parish Council website and social media
• Consultation on the planning ‘5 year review’ for the restoration of the site (comments via

Liaison Committee meeting by 11^th May)

• To note the Environmental Health presentation update

107/21    Feasibility Study for Restored Railway Line – to consider the Parish Council’s position                          

108/21    To consider any grant applications (SPC Grant Programme £1802.05) –                                                

1. To consider a request from Elim to provide funding towards a family fun day in September

2021 in memory of Paster Edwin Cotter – to follow

2. To consider an application from St Lukes School for books – to follow

109/21    GDPR (Standing Item) – INFORMATION ONLY                                                                                      

Subject Access Requests/Information Security/Data Breaches – reminder

110/21    To approve the Payments schedule and to note receipts–  Appendix E                                                 

111/21        To approve comments for the following Planning Applications (please click on the link to view         

BEFORE the meeting) and to approve delegated authority to deal with any urgent ones in

between              meetings              in             consultation              with             the             Chair:

1. Application for a lawful development certificate for a single storey side extension and

rear dormer to facilitate loft conversion. 15 Poole Lane Newcastle Under Lyme

Staffordshire ST5 6SYRef. No: 21/00319/PLD 

2. Two storey extensions to existing office unit Unit 7 Brock Way Knutton Newcastle

Under Lyme Staffordshire ST5 6AZ Ref. No: 21/00417/FUL  

3. Car parking and access with dropped Kerb Options House Silverdale Business Park

Maries Way Newcastle Under Lyme Newcastle-Under-Lyme Staffordshire ST5 6PA Ref.

No: 21/00390/FUL  

4. Change of use from commercial to residential 57 Church Street Silverdale Newcastle

Under Lyme Staffordshire ST5 6JQ Ref. No: 21/00374/COU