Minutes Parish Council Meeting 9th March 2017

2017 Minutes Uploaded on July 12, 2025

SILVERDALE PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING held on

Thursday 9^th March 2017 at Silverdale Library, High Street, Silverdale at 6.30pm

Present:

Councillors: Mr. Henryk Adamczuk-Chair (HA), Mrs Sue Durber (SD), Mr Matthew Melvin (MM), Cllr Mrs. Amelia Rout, (AR), Cllr Gareth Snell (GS), Cllr Chris Spence CS (CS)

Acting Clerk-Mrs J Simpson

The meeting was bought to order at 6.35pm.

	Public Participation: There were no members of public present.
40/17	To receive apologies (in writing to the Clerk) – Mr M Melvin, Mrs S Snell, Cllr A Rout
41/17	To resolve that the minutes of the SPC meeting held on 9^th February 2017 are correct and for the Chair to sign (copy attached) The minutes of the last meeting were amended with reference to item 27/17 – been was amended to being. RESOLVED that the minutes be approved as a true and accurate record.
42/17	Ms Gemma Bee, Operations and Finance Director, Business Enterprise Support Limited regarding Silverdale Library Gemma attended to update the Parish Council on the progress made since BES took over the library in January 2017. The lease is for 5 years but there is the option to have it for longer. Gemma stated that there are plans to encourage older children and youths to use the facilities, along with business startups and community based health services. There are 15 volunteers who help including students from Keele. There is a need for more volunteers to cover Monday. The cost to hire the room for the day is £20. The clerk suggested that community chest applications may be available to help with the startup cost of youth club and purchase of games consoles etc.
43/17	ELECTORAL REVIEW OF NEWCASTLE-UNDER-LYME: DRAFT RECOMMENDATIONS – consultation closes on 3 April 2017 available at https://www.lgbce.org.uk and https://consultation.lgbce.org.uk It was RESOLVED that the draft proposals were considered as being acceptable Clerk being in line with the Parish boundary, and were to be welcomed.
44/17	To approve comments for the following Planning Applications (please click on the

link to view):

Variation of condition B8 of planning permission 06/00337/OUT to vary number of local and neighbourhood and informal play areas (Outline planning permission for the erection of buildings for residential and community uses, with all matters of detail reserved for subsequent approval with the exception of the access points into the site from Scot Hay Road) Former Silverdale Colliery Scot Hay Road Silverdale Newcastle Under Lyme Staffordshire Ref. No: 17/00097/FUL

The Parish Council resolved to object to this application on the following grounds:

There is insufficient play equipment on the development, with only 1 play area (LEAP – aimed at children who can go out to play independently) at Piren Green. This is also locked and inaccessible to the children. There are reported issues that due to the layout and design of the equipment it creates an opportunity for individuals to overlook neighbouring properties and could have been better designed to avoid this problem.

Nonetheless it is part of the planning conditions that the developer is to provide 2 LEAPS (aimed at children who can play independently), 1 NEAP (aimed at older children) and informal play as part of the overall design of the development – and planning permission was granted on that basis. This was considered in the interests of the overall scheme in terms of sustainability. This is still considered to be an integral part of the overall development to promote good health and wellbeing in the community. The site completed over five years ago, and there is still the outstanding requirement to fulfil this condition which requires prior approval of NBC. It is unclear if Condition B8 – provision of play facilities received prior approval from the Borough Council before installation of the 1 LEAP. There is no record of this on the NBC planning portal only the football ground.

There is no other option for play facilities without children having to cross either Scot Hay Road to access the play area on Parksite (10 mins), or BOTH Scot Hay Road AND Pepper Street to access the play area off Underwood Road (10 mins), or the busiest road in the village, the High Street, and also walk for 20 minutes to get to the play area at the Racecourse. The Parish Council therefore feel that the developer should discharge the outstanding planning condition to provide the full requirements as agreed – which should be provided in accordance with the FIT Six Acre Standard for LEAPS and NEAPS.

Additionally, the current play area at Piren Green should be redesigned with the input of the Police Architectural liaison officer to design out the issues, and any further play equipment. Piren Green could be opened up during the day and locked in the evening after dark – with the help of a local neighbourhood watch group.

It is also unclear from the plans provided where the intended LEAP play area would have been installed as a result, and how this fits within the overall play provision alongside the others on the development.

Removal of existing conservatory, internal alterations and extension to lounge including building a new chimney and fireplace. 16 Redheath Close Silverdale Newcastle Staffordshire ST5 6SQ Ref. No: 17/00083/FUL – This was noted.

45/17 Consideration of setting up a youth computer club project on Park Site – Ms C

Scarlett

Considering the library plans to encourage youths into the facility, CAS suggested _CAS she would liaise with Gemma about a computer club.

46/17	Matthew Ellis Police and Crime Commissioner – To provide a response to the consultation on Safer, Fairer, United Communities Strategy 2016 – 2020 closing date is March 24th 2017 – See appendix A HA suggested that there needs to be adequate funding to back up the broad claims made in the strategy. There does not seem to be any reference made to traffic enforcement and road safety priorities. Additionally, the PCSOs have little or no powers and should be empowered so that they can at least issue traffic penalties. The Parish Council also believe that more should be done to work with other partners such as Stoke on Trent City Council to be more effective to tackle parking problems. RESOLVED to submit these comments. Clerk HA congratulated GS on behalf of the Parish Council, on his recent election as Stoke on Trent Central MP. GS left the meeting.
47/17	To receive an update from the Borough Councillors and County Councillor CS reported that the mineral line is being cleaned up due to dog fouling. Enforcement will also be used where people as seen allowing their dogs to foul without cleaning up. There had been missed collection of recycling at Coppice Avenue due to access issues. A sports festival is being held at Roe Lane in May.
47/17	Council tax is being increased by £5 per Band D. It was not clear if the S136 budget had been reduced by 50% or 25%.
48/17	To note latest position with regards to Pepper Street patrol crossings vacancies and concerns regarding mini-roundabout Mr Siery is to put the two Pepper Street vacancies on Facebook to encourage applicants. Clerk is to send the vacancies onto the school and produce an advert for CAS. GS/CS to provide the video evidence of the problem roundabouts to the Clerk on a memory stick.	CAS Clerk CS/GS
49/17	To note the outcome of the meeting of agencies (fire, police, NBC, Keele Parish Council) regarding the underground fire site at Pepper Street – Mr H Adamczuk HA provided an update of the outcome of the meeting, and the background to the fire. The site is lacking in public safety notices, which is now owned by Keele Homes. It was RESOLVED that the Parish Council work in collaboration with Keele Parish Council. It was also noted that there were health issues caused by the Sulphur from the underground fire at the top of Park Site. NBC are leading on a schools campaign to raise the dangers of the fire. Clerk to contact NBC to ask for the information, so that it can go on Facebook, in the shop at Park Site and in the school bags. Clerk is also to ask NBC if there are any further developments with the security of the site. Request to be copied to Keele Parish Council. HA to draft an interim leaflet about the dangers.	Clerk Clerk HA
50/17	To consider any grant applications (SPC Grant Programme £1086) None received.
51/17	Dog fouling/dangerous dogs – Mr H Adamczuk CAS to provide the details to the Clerk so that it can be reported to Mr Beardmore at NBC.	CAS Clerk

52/17	To receive any reports from the Grants Sub-committee – Mr H Adamczuk No meeting has taken place as yet, but HA is suggesting that SS is the Chair due to her experience. SS to confirm if she can afford the time. To be discussed at the next meeting.
53/17	Miner’s Monument and the HLF bid – further update on the brief for community engagement – Mr H Adamczuk Ms Moffat of the New Vic Theatre has not been able to meet to discuss the brief any further. Further progress to be reported that the next meeting.
54/17	To receive an update (if any further information) on the Miners Wheel relocation project (Tesco outcome expected end of April) – note that the RED landfill scheme is now open It was noted that the Chair would support the scheme when the voting takes place at the Tesco’s Higherland shop expected in April. We will be notified when it is available. Once the outcome is known, a further bid will be considered for RED industries.
55/17	To consider schemes for the Lengthsman Scheme 2016/17 (£489 remaining less Kinsey Street) It was RESOLVED that the parish bus shelters would be cleaned with any remaining spend allocated to cleaning the road signs. The Clerk is to ask Aspire if they can put in signage to ensure people are aware of the disabled bays at the top and bottom of the Parade.				Clerk
56/17	To consider a quote for the printing of a Parish newsletter The Clerk provide an example quote for printing. It was RESOLVED that the Parish Council will produce its own newsletter in the future, potentially twice a year.
57/17	Walleys Quarry – Feedback from the Liaison meeting on 2^nd March 2017 HA reported on the outcome of the Liaison meeting. It was agreed that residents should be encouraged to report the offensive smells in line with the Environment Agency’s standard format. This will be made available on Facebook and in the newsletter. CS to reword the Facebook post regarding reporting incidents and to change the photo. HA asked that this be one of the first items on the next agenda.				JS CS Next agenda
58/17	Pepper street hedges from private property overhanging Highway – Mr M Melvin It was noted that this matter was in hand and had been reported to Keele Parish Council with a letter to the owner.
59/17	Cars parking on the corner of Sneyd Terrace/Church Street – Mr M Melvin This was discussed briefly and it was a long-standing problem for many years. Any incidents involving obstructions need to be reported to 101 or to clear.streets@staffordshire.gov.uk
60/17	To note correspondence received:- See Appendix B This was noted.
61/17	To note the Staffs Parish Council Assoc Bulletins received: – See Appendix C This was noted.
62/17	To approve the Payments schedule, note bank reconciliation statement and budget update for end of year – Appendix D: RESOLVED that the payments be approved as below.
		CHQ NO		Gross
		bacs 59	Park Road Allotments Grant	165.50
		bacs 60	C Withington – March Salary and expenses inc back pay	783.56
		bacs 62	HMRC Tax and NI March	287.11
		bacs 63	Mrs J Simpson Locum Salary March	38.49
		bacs 64	Euroffice -Ink paper	129.43
		bacs 65	Mr Hough – Kinsey Street Culverts	80.00
		bacs 66	Mrs C Withington Land reg (Sneyd Terrace)	6.00
			TOTAL	1490.09

The budget position statement was noted and the Bank Reconciliation Statement. Receipts:

01.03.17 Euroffice Refund (incorrect payment) 23.09

28.02.17 Staffordshire CC Lengthsman 494.00

To note 2 pay increments (backdated where appropriate) for the Clerk in accordance with the Contract for completion of the following:

Certificate of Higher Education Community Engagement and Governance (CEG)
Foundation Degree CEG

This was noted.

Meeting was closed at 8:15pm.

THE NEXT SPC MONTHLY MEETING WILL TAKE PLACE ON

Thursday 9^th March 2017 at Silverdale Library

6.30pm – 7.00pm Annual Parish Meeting followed by the SPC Parish Council meeting at 7pm