SILVERDALE PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING held on
Thursday 14th February 2019 at Silverdale Library, High Street, Silverdale at 6.30pm
Present:
Chair – Mr H Adamczuk (HA), Mr M Melvin (MM), Mrs T Spence (TS), Mr C Spence (CS), Mr J Wu (JW), Mr K Sukumaran (KS), Mr J Siery (JS), Ms C Jarratt (CJ); Clerk – Mrs C Withington
The meeting was brought to order at 6.30pm.
| Ref | Item | Action |
| 01/19 | Public Participation: There were no members of public present for the public participation session, although one attended part way through the agenda. | |
| 02/19 | To receive apologies (in writing to the Clerk) – AR, AS | |
| 03/19 | To resolve that the minutes of the SPC meeting held on 10th January 2019 are correct and for the Chair to sign (copy attached) RESOLVED that they be signed as a true and accurate record. | |
| 04/19 | GDPR (Standing Item)
Subject Access Requests/Information Security/Data Breaches Draft policies – Information Security Incident policy, Information Data Breach Policy and Procedure and Acceptable User Policy (all to sign) – see attached Appendix A x 3 RESOLVED to adopt the Information Security Incident Policy subject to the change from Paulton to Silverdale. The Clerk was asked to request a Parish Council specific policy for the Data Breach. All to review the Acceptable User Policy for signing at the next meeting, Clerk to insert “intentional” before access on page 2 3rd bullet point. |
Clerk
Next agenda Clerk |
| 05/19 | To note the Precept for 19/20 following the retained lollipop crossing patrol funding at the County Council – see Appendix B
RESOLVED to note the Precept for 2019/20 had been set at £18.32 per Band D property, (a total of £27806.50), following the u-turn on cutting the funding of the Lollipop patrol crossing at the County Council. |
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| 06/19 | Pepper Street – Underground Fire remediation – To note any further progress
It was noted that the work was ongoing as planned. There had been an update circulated from Professional Remediation Ltd to state that the heat recorded at 300 degrees C. There had been no further update or report of issues. It was not clear as to what point the work was planned to finish. The Clerk will ask for an updated timescale. MM to do a site visit (accompanied) and report back. |
Clerk MM |
| 07/19 | To approve comments for the following Planning Applications (please click on the link to view):
16/00088/NMA | Application for non–material amendments to permission 16/00088/FUL to convert Plot 6 from a single storey bungalow into a dormer bunagalow with rooms in the roofspace | Land At Junction Of Church Street And Chapel Street Silverdale Newcastle Under Lyme Staffordshire RESOLVED The Parish Council resolved to OBJECT to the amendment for the following reasons: • There is a clear need for older persons/disabled accommodation in the Parish, and this represents a loss of a suitable unit if it is amended and increased to family accommodation. • There is an issue with parking in this area, and an increase in bedrooms aimed at a family or students, with no further increase in car parking spaces to accommodate this, will add to this issue. There is a clear breach of planning policy given that principal windows will now look onto the rear of the properties on Church Street at a 180 degrees, due to the elevated nature of the site in relation to the other properties. This reduces the amenity for the other residents in Church Street. • This site layout which is already tight and restricted, is better suited to the original plan for older persons/disabled accommodation. • The public library will now overlook into the bedrooms of the proposed unit. |
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| 08/19 | Planting for preventing ASB by youths on the Mineral Line – Mr H Adamczuk
It was noted that the LAP had submitted a funding application to the Joint Operations Group to plant spiky plants (berberis) and leylandii for screening on the mineral line railway platform. Top soil will also be provided by the developer near to the site with volunteers carrying out the work. The bid outcome is awaited. |
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| 09/19 | Issues with Heritage Park LEAP and footpath access – Mr M Melvin
MM updated the meeting to say there had been no further progress. The Clerk noted that generally it is expected that new play equipment is inspected by a ROSPA accredited inspector. Any accidents could hold the developer in breach of their obligations and potentially insurance if the equipment is not inspected on a regular basis, certainly at least annually. MM also noted that the incline of the path remains too steep. MM noted that someone had attended site recently to inspect, and he will try to ascertain who this was. The dog waste bin will also be dealt with by the Borough Council due to the public health risk. |
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| 10/19 | An update regarding the LAP Skateboard ramp funding applications – Cllr A Rout
A meeting will be held on 4th March attend by HA , Cllr Rout and the Clerk for part. It was noted that a discussion would need to be held regarding the responsibility for the new equipment once in place. MM suggested an alternative for the half pipe and would email his suggestion over for consideration. It was also agreed to include the redundant bowling green on the next agenda, as this could provide facilities for football etc. |
MM
Next agenda |
| 11/19 | To note the Mining Monument HLF bid outcome and to accept the funding of £75,840 in accordance with the grant conditions
RESOLVED to accept the grant funding of £72,800 (total of £75,840 including £3040 of Parish Council reserves) and to accept the grant conditions. To resolve to allow 2 Councillors and Clerk to sign the “Permission to Start” and request 50% of the grant RESOLVED to authorise the Chair and Vice Chair to sign the form and request the funding. To consider a quote and appointment for a project manager (exclude public for this item) RESOLVED to suspend Standing Orders and Financial regulations and accept the quote for the role of Project Manager up to a value of £9600. This was due to the specialist nature of the role and input already to date. Any conflict of interest will need to be carefully managed. To authorise a press release to be agreed with HLF RESOLVED to authorise a press release, agreed with the HLF. A photo opportunity will be arranged with the original members responsible for the project. HA to provide a list to the Clerk. The dates will avoid 13th to 23rd March. To consider setting up a sub group to lead on the project It was agreed that the Clerk, in consultation with the Chair, Vice Chair and MM had authority to progress the project in between meetings, subject to the spend and programme being in line with the approved funding application. |
Clerk
Clerk
HA Clerk
Clerk HA CS MM
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| 12/19 | To consider any grant applications (SPC Grant Programme £1500) – None
It was noted that the County Councillor fund next year may require match funding, so applicants may seek Parish funds to do so. Clerk to send the grant forms to MM. |
Clerk |
| 13/19 | To convene a sub group to confirm the job description for the Handy man position CS and AS are to look over the job description for the Handyman and refine for agreement. Clerk to circulate other examples if possible. | CS
AS Clerk |