Minutes Parish Council Meeting 14th May 2020

– To consider a financial donation to the Newcastle Food bank to help local families and Silverdale Methodist Church in relation to a community support worker

RESOLVED to make a donation to the Food Bank for £800 for food parcels using Section 137 LGA.  It was further RESOLVED to make a donation of £800 towards food parcels for local people to Silverdale Methodist Church using Section 137 LGA.

To consider arrangements for the Annual Parish meeting following the restrictions – As there had been no further guidance it was agreed to leave this until such time that physical meetings were allowed.

Clerk

Clerk

To note the bank reconciliation statement and reserves – This was noted and approved.

Chair

Clerk 

Chair

Cllr Jones and Cllr Rout attend as Borough Councillors.    RESOLVED that HA would represent the Parish Council on the LAP, along with Cllr Jones and  Cllr Rout as Borough Councillors.                

Appendix B – RESOLVED to approve both documents as circulated.                                        Clerk

To review and adopt the Risk Register – see Appendix B1 – RESOLVED to approve the risk register as circulated. 

1.     To approve the timeline produced as previously circulated – Noted that this was approved subject to a minor change which has been sent.  

2.     To note the interim arrangements for the project manager during the project being on hold for the forseeable – retainer (£200 per month x 1 day) May until end August – This was noted as agreed.

3.     To receive an update on the current programme for the capital works – now postponed due to Coronavirus – new date unknown – A new date was awaited pending the restrictions being relaxed.  

To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) -None.

A response had been received from Environment Agency which had been circulated.   It was  noted that the odour was obvious at various points in the village and was to be reported.  HA

Subject Access Requests/Information Security/Data Breaches – reminder – Noted.

Controlled areas for dog walkers on the country park (i.e. on leads in the busiest places) due to an increase in complaints with dogs jumping up people/children/disturbing other dogs/running into reserve areas etc.

CS noted that there are lots of dogs running loose and people ignoring the signs.  There is an area available, but without enforcement it is unlikely to work.  AR noted that we should ensure that the JLP response notes how valuable Keele Golf Course has been to the community during lockdown, and that this should not be lost to housing.

To note only – Application for approval of car parking as required by condition 3 of planning permission 20/00033/FUL – Change of use of part of office premises to children’s nursery Silverdale Court Silverdale Road Newcastle Under Lyme Staffordshire ST5 6EH  Ref. No: 20/00033/CN03 Status: Application Permitted – Noted.

–      To note the Joint Local Plan consultation – on hold until Autumn – both policies and sites – noted.

–      Planning consultant consideration to input into the above consultation and to consider working with Keele to formulate a response and share costs –  It was agreed that a joint meeting will be held with Keele Parish Council to move this forward and agreed our position jointly.  The costs could then be shared.  There was no desire to start a Neighbourhood Plan as it was considered to late to have any say over the JLP at this stage.   This position could be reviewed post pandemic but it was considered important to get the response right for the JLP.  The quote for Urban Vision was approved at £525 per day for approx 4 days and it was agreed to pursue sharing costs.

Clerk

To consider renewing the contract  – on hold due to restrictions – The Clerk was asked to find out the current situation.   

County Councillors and Western Communities LAP Chair Mr H Adamczuk                              

A LAP meeting will be arranged for 3^rd June by Zoom.   It was noted that the Town Centre  Board were seeking ideas for projects.  Some ideas included connectivity of the wards,  traffic, flood mitigation and extra drains for areas such as Kinsey Street and Sneyd Terrace.   It was also suggested that the footpath which leads to Quarry Bank from the Sneyd Arms in  Silverdale should be brought forward and also turned into a cycle path.  Along with a bus  service connecting Silverdale to Keele University.  The Board meeting is planned for 5^th June ALL HA – so ideas to be submitted by 1^st June.

The skate board scheme for Silverdale is now progressing with contractors approached regarding tendering and also a list of must haves will be obtained from the end user group – to scope the tender documents and initial design.  Input will be had in the end design.