Minutes Parish Council Meeting 8th October 2020

To resolve that the minutes of the SPC meeting held 10^th September 2020  are correct and for the Chair to sign at the next full meeting in person (copy attached) RESOLVED that the minutes were approved as a true and accurate record.

A detailed email had been sent to the parish council before the meeting to catalogue the problems which had been noted and identified actions were being pursued.

The member of the public complaining had lived for 6 years on Heritage Park and repeatedly raised ASB concerns regarding at the play area and was feeling unsafe.  Escalating over the time  bad behavior was a constant occurrence.  Swearing, drinking and bad behavior and felt that nothing is being done despite frequently reporting the issues to police and council. Police presence had achieved little or nothing.

The Chair noted that there is an item every month about that issue and that we have been trying to do something about it for several years. The Parish Council agreed with the concerns from the residents.  Concern was about older groups loitering on Friday and Saturday evenings.  There seemed to be two sets younger ASB 11 – 13 years, shouting, throwing bottles.  ASB – worst times were Friday and Sat nights – 3 or 4 groups coming from country park drinking playing music swearing ASB.  This problem still needs intervention from Police and Borough Council.

Resident to pass phone number to the Council’s ASB Officer see 188/20).  Residents were advised to continue to report crimes to the Police.   Parish Council would consider a leaflet round on the worst affected areas of the estate to remind people to report the ASB and any crimes.

HA has sent an email to Aspire to ask for a site visit regarding the car park.   Input also required from Cllr Jones and Cllr Rout – CS to request both follow this up.  

CS

AS to provide addresses for who to consult on the equipment and to also leaflet on the ASB issues.  Information to be provided as to who to report to and to ask for views on the future of the equipment.  Ask residents who has CCTV to pick up noise and to provide it to the police.  Also ask residents to keep a written diary for couple of weeks.  Noted that a weekly email sent to PC Coomer and PCSO Perkins, copied to Natalie Noone (ASB Officer).  The form was completed online by 4 weeks by AS last year.  Noise app. also used but no responses every come back.  Parish Council would invite Natalie to arrange a meeting and ask if she has been to the site and if she has attended when there is ASB.  Then councillors would look at what other measures can be put in.   

AS

ALL

Clerk

Bonfiglio land opposite), to also top up Grit bins (parish owned)

RESOLVED to approve the quote for the Assets to be completed.  Notice board aluminum quotes to be obtained.

To request NBC provides a bin at bus shelter at Stonewall – This was not discussed. 

Clerk

Christmas trees/lights etc- and approve a budget with delegated authority to spend HA to approach the previous organizer to see what is being done regarding the purchased lights being put on the big tree.  Unfortunately it is unlikely they will be able to have any kind of switch on event, but as the lights were to represent each resident and a little boy that lost his life, it was felt they may still look to light the tree.

Clerk has spoken to Aspire regarding leading on the lights for the two trees and dressing the shops. Grant application to be received for the purchase of the trees (which will be approved as in previous years) although the dressing of the shops are looking doubtful.

Clerk

Next agenda

Walley’s Quarry Landfill 

HA was very appreciative of the scrutiny committee panel and congratulated the contribution from the Borough Councillors particularly Silverdale Councillors Dave Jones and Amelia Rout for testing the work of the Environment Agency.  It was noted that there are a lot of unanswered questions.  AR also noted that the number of complaints has risen exponentially in September.  There seems to be a clear difference between what is being reported by residents and what is reported by the Environment Agency.  Further work is being progressed.

1.     Update re Licence Variation (if available) –

Noted that there is no decision on the increase as yet but it is expected in the next month.  Environmental Health at the Borough Council have their own system for complaints who are investigating and talking to the residents, this is in addition to the Environment Agency.  It was agreed that the Scrutiny Committee footage which are video linked should be included on our website.  A relevant documentary that was on BBC 4 regarding should also be promoted to show residents what to expect from a well managed site.  Clerk to upload the information to the website.

2.     Discuss the possibility of a reporting app specific to the Landfill – Mr M Melvin It was not clear what was required in addition to the Borough Council’s Environmental Health system already set up.   Link to be included on our website.

3.     Request for Reduction in Council Tax on Grounds of Landfill Odour – Mr H Adamczuk

A letter had been received from a resident.  It was suggested a response to be circulated for comments from all before sending.  Clerk to ask NALC if there is the ability to request  a reduction for Council tax.  Residents may be able to approach the Council directly for a reduction on environmental nuisance grounds.    The Parish Council could also ask Red Industries to look to voluntarily compensate the residents due to the nuisance following the increase in complaints.   Noted that it is physically increasing above the ground and becoming a mound not just landfill.  

AR felt that we need to change the approach as the previous approach has not worked and engagement with the local residents.  AR to send any further questions to Environment Agency – all to send their questions to her by no later than Monday.

RESOLVED that Parish Council notifies Red Industry informally that Silverdale residents are requesting reduction in Council Tax on the grounds of odour and to copy to Cllr Tagg. Response to be given to the resident who wrote in regarding action being taken.  Request to be made to Red Industries to consider undertaking a voluntary arrangement for compensation with the residents.

HA

Clerk

Clerk

Clerk HA

Clerk

ALL

AR

Clerk

HA

1.     To receive an update on the current programme for the capital works and planned return and arrangements for an outdoor launch event

SB to arrange for the temporary banner from HLF to attach to the monument.   Also consideration to be given to the Ibstock brass plaque to be displayed near to the sculpture.   Interpretation panel to be considered for a permanent reminder of funding bodies and Ibstock to be part of that.

2.     To consider the further costs (if available) to reconnect the electrics at the monument A quote for the electrics was received for £4.5k for the lighting to be reinstated.  This was agreed in principle, although the quote was considered to be high so we will try to get another quote.  Ibstocks to be approached for grant funding.   Plaque/interpretation board to be included near the site which states they provided support by funding the lighting and bid consultant.  This could form part of the bid.

3.     To review community engagement activities (lantern parade Saturday 20th Feb 2021) and letter from an ex-resident regarding the original engagement programme  Lantern parade has now been approved for next year on 20^th February and with some workshops to gear up to it – pending the outcome.  SB to contact the resident who wrote in regarding the original launch event.

It was agreed that were possible we should seek to live stream the return of the sculpture event.  Junction 15 to film Stephen Seabridge with regards to the poem reading in various locations in Silverdale.   Return event to be timed around availability of film company.    It was felt that we may struggle to have an event when it returns due to current restrictions.  It was agreed that footage of reminiscence work and memories of family who have names on the tribute and photos of those over phone and text.  This will inform the invite list for the final opening event due to links with the tribute.    Plan B project plan to be developed.

SB has now submitted HLF interim progress report to seek the remaining funding. Nothing further yet on the tea light canaries which could be displayed over the winter – costs to be obtained along with a distribution system and numbers.

4.     To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None.   

SB

Clerk

SB

SB

SB

SB

Subject Access Requests/Information Security/Data Breaches – reminder – Noted.

–       Housing condition survey 

–       Mining wheel lighting project – likely cost to be £3-4k.  

–       Neighbourhood Plan 

–       Renewable energy subsidy 

HA to email round all with some ideas for housing condition survey remotely and Neighbourhood Plan bid.  Knutton are interested and needs 20 people to be eligible to seek funding.

HA, CS and Clerk to hold a pre-meeting to look through a draft budget a week before next meeting.

To consider a Reserves Policy – Appendix A and A1 – RESOLVED to approve.

To approve the Payments schedule and to note receipts – Appendix A2 – RESOLVED to approve as attached schedule.

HA 

CS Clerk

Clerk

Clerk

A resident has requested a SID due to speed of traffic on a section towards Quarry Bank

Road due to hedge overgrown and narrow pavement.  As a result they wondered if the Parish Council would put one pointing towards Silverdale to deter speeding along Pepper Street towards Peppers Street.

To look at programme for them for the budget and Speed Indicators for other sites.  HA and CS to develop a programme for priority hotspots.  To be discussed at pre-meeting. CS suggested enforcement action should also to be taken and the mobile Speed camera van has also requested.    Noted the overhanging hedge has been cut.   

HA CS

Clerk

1.   Rear extension The Brooms High Street Silverdale Newcastle Under Lyme Staffordshire ST5 6LJ Ref. No: 20/00765/FUL – No objections.

2.   Two storey rear extension (amendment to previously approved application). 5 Mill Street Silverdale Newcastle Under Lyme Staffordshire ST5 6PF Ref. No:

20/00752/FUL – Supported the provision of a screen is to protect the privacy of 3 and 7 Mill Street.

3.   Photovoltaic array to power existing Mine Water Treatment Scheme Pumping Station including storage container for site maintenance equipment and security fencing. Mine Water Treatment Pumping Station Former Silverdale Colliery Sutton Avenue Ref. No: 20/00743/FUL – No objections.

4.   Proposed rear extension, internal alterations and new windows on side elevation 6 Redheath Close Silverdale Newcastle Under Lyme Staffordshire ST5 6SQ Ref. No: 20/00731/FUL – Adjacent to one of the oldest buildings in Silverdale, the Parish Council would like to ensure that the adjourning owner should be contacted to explain the scheme before the applicant starts work.

5.   Single storey side extension 13 Underwood Road Silverdale Newcastle Under Lyme

Staffordshire ST5 6QG Ref. No: 20/00736/FUL – RESOLVED to object as the Parish Council does not want to see offices in Underwood Road, it was also considered to be overdevelopment of site as it has already been subject of extension to loft space.   

1.  Sharing of costs for a Planning consultant with Keele PC – to approve the amount and to seek alternative quotes – RESOLVED to approve that we share it on basis of one third to Keele to two thirds to Silverdale.   No alternative quotes as yet.    

2.  Save Our Green Space Update and the former Keele Golf Course as an Asset of Community Value (ACV) and agree a contribution if required towards limited aquatic survey and any other costs in relation to the Golf Course (if available)

– Mr H Adamczuk RESOLVED to agree to a joint application with Keele Parish to request that this is an Asset of Community Value due to green space for our parish.

HA

Information to be circulated over the next few days.

Likely to cost approx. £100 and will make resources available.  CS to seek the membership.

CS

Proposed project with Keele PC which will be for a new use for the former Keele Clubhouse as a visitor and education centre– Mr H Adamczuk

Skate park contract is now out to tender.  The Borough Council are hopeful to get a contractor by end of the month.

Neighbourhood Forum to be developed by HA and LAP.  A very good remote meeting was held with lots of positive messages.  Keele Clubhouse is not an issue for the Parish, therefore Keele Parish Council will be approached.  

AR noted that the current monitoring equipment does not pick up on hydrogen sulphide.  CS and Cllr Jones to look at what’s required.  RESOLVED to purchase equipment to monitor this up to £200.

AR CS DJ