Agenda Parish Council Meeting 14th January 2021

2021 Agendas Uploaded on July 5, 2025

SILVERDALE PARISH COUNCIL

PUBLIC NOTICE

To be held remotely on Thursday 14^th January 2021 at 6.00pm

THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT

But please note that they may be excluded for any item the Council decide should be treated as confidential

Public and press are invited to register participation in the virtual meeting. Those joining the meeting should do so with their microphones muted until invited to speak.

Mrs C Withington Clerk/RFO Silverdale Parish Council issued 07.01.21

AGENDA

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Public Participation: Chair

This item is on the agenda to allow the public to raise issues at the Parish Council

The period of time designated for public participation in accordance with standing order 2 f shall not exceed 10 minutes unless directed by the chairman of the meeting. Subject to standing order 2g. a member of the public shall not speak for more than 2 minutes

To receive apologies (in writing to the Clerk) –

To resolve that the minutes of the SPC meeting held 10^th December 2020 are correct and for the Chair to sign at the next full meeting in person (copy attached) Please read these before the meeting as they will be taken as read

Declaration of Disclosable Pecuniary interest in any item on the agenda (Note member should notify Monitoring officer within 28 days if not already. They should not act or take decisions in order to gain financial or other material benefits for themselves, their family, or their friends. They must declare and resolve any interests and relationships) ALL to complete DPI forms and return electronically

To approve the Budget for 2021/2022 and set the precept for 2021/22 – to note reduction of Council Tax Base from 1539 to 1505 and also Council tax support grant next year – See Appendix A1

To note the postponement of the AGM for the Acres Allotment site (as agreed with the Borough Council)

To approve the payment of £2040 to Community Payback for last year and consider the next steps/other options

Silverdale Sidings – completion of development S106 funding and issues with streetlights and maintenance company (update if available)

Mining Monument progress (HLF bid) – Sarah Bonam

To note the final grant payment received (£29,120.00) and remaining budget currently uncommitted/unspent
To note the completed capital works and to consider a budget for future maintenance (Borough Council owned) and to note the Treatment report
To review community engagement activities (inc lantern parade Saturday 20th Feb

2021 now postponed) and progress with the Canary Lights project plus the remaining

community engagement programme

To consider the Project management costs to see the project to completion
To consider the purchase of 2 new planters at a cost of £51 each plus labour, plants and soil (to be confirmed) – Mr H Adamczuk
Update on Ibstocks application for funding to reconnect the electrics at the monument – SB
To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – Plowden and Smith & Drakon, Photographer, Letting in the Light, Duttons TM

10/21	Covid 19 – Matters
11/21	Walley’s Quarry Landfill – Next steps – To note Ombudsman Complaint against Environment Agency submitted – Updates and Request to Newcastle Borough for Air Quality Monitoring on Silverdale Road/Cemetery Road
12/21	To consider any grant applications (SPC Grant Programme £1463.07) – None
13/21	GDPR (Standing Item) – INFORMATION ONLY Subject Access Requests/Information Security/Data Breaches – reminder
14/21	Silverdale Parade Car park –update on formal request to Aspire re signage for disabled parking bays and County Councillor/Borough Councillors for a Traffic Regulation order to enforce such –Cllr A Rout/Cllr D Jones
15/21	To approve the Payments schedule and to note receipts – Appendix A2
16/21	To approve comments for the following Planning Applications *(please click on the link* *to view BEFORE the meeting):* 20/01084/FUL \| Single storey extension to rear and side \| 30 Tregew Place Silverdale Newcastle Under Lyme Staffordshire ST5 6PG
17/21	Joint Local Plan consultation and Keele/Silverdale Growth Corridor 1. Joint Local Plan update/Borough Council Plan update and consultation response 2. Sharing of costs for a Planning consultant with Keele PC – to approve the amount and to seek alternative quotes and to agree split of costs 3. Save Our Green Space Update and to formally apply for Village Green status – Mr H Adamczuk 4. To join CPRE at a cost of £36 per year
18/21	To note the storage of the Christmas lights at Silverdale Methodist Church
19/21	To approve the refill of the grit bins at a cost to be notified
20/21	To note the Staffs Parish Council Assoc Bulletins and correspondence received: – See Appendix B – To note the Census collection starts March 2021 and agree to a presentation at the next meeting
21/21	To provide comments on the proposed Highways scheme to prohibit waiting at any time along Keele Road, The Village, Station Road and Church Bank in Keele and also the proposed clearway restriction along the A525 Keele Road – as previously circulated
22/21	Western Communities LAP update (inc Skate Park) and Town Deal Call for Projects – Mr H Adamczuk
23/21	To note the written update (to be circulated in advance) from the Borough Councillors, County Councillors

THE NEXT SPC MONTHLY MEETING WILL TAKE PLACE ON

Thursday 11^th February 2021 at 6pm REMOTELY UNTIL FURTHER NOTICE Future dates include (6pm if held remotely Thursday or 6.30pm if physical): 11^th March 2021 8^th April 2021, 13^th May 2021, 10^th June 2021

Appendix A1 – Budget Update and Draft budget 2021/22

SILVERDALE PARISH COUNCIL BUDGET UPDATE
EXPENDITURE
Budget Heading	2020-21 Approved Budget	2021-22 Approved Draft Notes Budget
POWERS – PC ADMINISTRATION	£ 15,500	£ 14,700	Yes subject to consultation Grant funding C/Fwd if not spent rent trees or purchase Noticeboard £1000 Grant fund Grant £10k & £5k reserves Take out
Clerk’s Salary/PAYE/NI/Pension/Locum	£ 12,000	£ 12,000 £ 250 £ 650 £ 600 £ 1,200 £ –
Chair allowance	£ 250
Expenses/Postage	£ 650
Office Equip/Stationary/Printing	£ 600
Subs/Ins/Fees/Audit Fees/Trg/DPO	£ 2,000
VAT (Cost neutral as reclaimed)	£ –
POWERS & DUTIES	£ 18,230	£ 30,770
Allotments	£ 2,000	£ 2,000 £ 5,000 £ 4,500 £ 3,040 £ 2,000 £ – £ 3,000 £ 1,000 £ – £ 5,230 £ 2,000 £ 2,000 £ – £ 1,000 £ – £ – £ –
Mining Wheel Lights	£ 1,000
HLF project (Delivery Grant funded £75k) does not include £4.5k for lights *capital work only- Grant funding sought for lights	£ –
HLF Match funding £3040k reserves	£ 2,000
Comm Safety (match funding measures) inc speed measures (Hertage park kissing gates)	£ 2,000
Heritage Park kissing gates S136 funding from 19/20 contribution	£ –
Entertainment & the Arts (eg Xmas parties, youth activities etc)	£ 1,500
Highways (inc provision of Grit Bins £500 and refill and culvert cleaning, signs)	£ 1,000
Land (appropriate) (Bonfiglio lease £1pa)	£ –
Litter collector/ranger/Cpayback	£ 5,230
Newsletter/Website/Publications	£ 2,000
Assets (maintenance & cleaning inc Bus shelters, hanging baskets)	£ 1,500
Housing condition and heat loss survey	£ –
Renewable energy subsidy (membership and business plan)	£ –
Neighbourhood Plan Coordinator/JLP response £5k reserves 21/22)	£ –
Save our Green Spaces/JLP response	£ –
	£ –
Grants – Sec 137 (if no other power exists)	£ 2,500	£ 2,650
Flowers / Plants/ Wreaths	£ 500	£ 650 £ 2,000 £ –
Grant applications (Alice, Foodbanks x2)	£ 2,000
Grant application from 19/20 approved	£ –
*Total*	£ 36,230	£ 48,120

Required Income	Required Income 21/22 to meet budget with shortfall in reserves	Required Income 21/22 to meet budget with shortfall in reserves
Precept Council Tax base 1,505 in 2021/2022	£28,565	£46,244
Council Tax Support Grant	£1,834	£1,834
Reserves to make up shortfall	£17,679	£0
Bank Interest (forecast)	£40	£40
VAT refund	£0	£ –
Allotment rent/misc	£2	£2
Red Ind	£0	£0

INCOME Total	£48,120	£48,120
*Band D Precept per year (Council tax base 1505 was 1539 in 2020/21)*	*£18.98*	*£30.73*
Reserves as at 31.03.20	70,603.00

Earmarked reserves – Elections (assume 2 by elections per year)	£ 10,000
Earmarked reserves – HLF monument bid	£ 3,040
Earmarked reserves – HLF monument bid	£ 11,132
General Reserves – Contingency/operating costs	£ 46,431
Expected Reserves C/F to 21/22 after underspend/overspend	£ 48,192.66
Expected Reserves C/F to 22/23 after shortfall in budget	£ 16,341.56