Agenda Parish Council Meeting 11th March 2021

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SILVERDALE PARISH COUNCIL

PUBLIC NOTICE

To be held remotely on Thursday 11^th March 2021 at 6.00pm

THE PUBLIC AND PRESS ARE CORDIALLY INVITED TO BE PRESENT

But please note that they may be excluded for any item the

Council decide should be treated as confidential

Join Zoom Meeting

https://us02web.zoom.us/j/89344331578?pwd=eDh6YnkyYXN3cHpjck1ibTZFckw1dz09

Meeting ID: 893 4433 1578 Passcode: 450761

To ring in dial ring: 0203 481 5237, 0203 481 5240, 0203 901 7895, 0131 460 1196,0203 051 2874 Public and press are invited to register participation in the virtual meeting. Those joining the meeting should do so with their microphones muted until invited to speak. The meeting may be recorded for the purposes of producing the minutes only which will be disposed of once produced.

Mrs C Withington

Clerk/RFO Silverdale Parish Council issued 04.03.21

AGENDA

47/21

48/21

49/21

50/21

51/21

52/21

53/21

54/21

55/21

Public Participation: Chair

This item is on the agenda to allow the public to raise issues at the Parish Council

The period of time designated for public participation in accordance with standing order 2 f shall not exceed 10 minutes unless directed by the chairman of the meeting. Subject to standing order 2g. a member of the public shall not speak for more than 2 minutes

To receive apologies (in writing to the Clerk) –

To resolve that the minutes of the SPC meeting held 11^th February 2021 are correct and for the Chair to sign at the next full meeting in person (copy attached) Please read these before the meeting as they will be taken as read

Declaration of Disclosable Pecuniary interest in any item on the agenda

To note current Clerk’s resignation and to appoint a HR committee (3 councillors) and delegate authority to the appointed HR Committee to carry out all tasks necessary to appoint a replacement clerk and to make recommendation for the same for final approval by the Parish Council

To consider if the “20 is Plenty” road campaign should be considered for Silverdale and associated costs- Mr H Adamczuk

Homeworks update and planned work to start from 1^st April – jobs to be provided (and lead Councillor to be considered to be the point of contact)

Silverdale Sidings – update regarding S106 funding and issues with streetlights and maintenance company

Mining Monument progress (HLF bid) Project end November 2021 – Sarah Bonam

To review and agree the final community engagement activities (£19,997 left to spend with £19,155 committed) following the updated Covid situation and agree a firm programme to start from mid July to November 21 (to be circulated) -SB
To enter into a contract with Stephen Seabridge to provide a series of poems as approve at the last meeting – SB
Updating the Parish Council website with the HLF page – SB
Britain in Bloom request from the Borough Council – SB
Update on the electrics at the monument and to agree all costs and implications – Clerk
To note the request to the Borough Council to consider a budget for future maintenance every 2 years (£2k) and annual inspection/painting of railway sleepers £500 (Borough Council owned) – Clerk
To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts)

56/21	Covid 19 – Matters – Return to physical meetings from 7^th May 2021
57/21	Walley’s Quarry Landfill • Walley’s Quarry Landfill updates on Parish Council website and social media
58/21	To consider any grant applications (SPC Grant Programme £1463.07) – None 1. To consider a request from Silverdale Methodist Church to roll forward the unspent approved grant approx. £532.75 to 21/22 for the “free food initiative” 2. To consider a request from Elim to provide funding towards a family fun day in September 2021 in memory of Paster Edwin Cotter
59/21	GDPR (Standing Item) – INFORMATION ONLY Subject Access Requests/Information Security/Data Breaches – reminder
60/21	Silverdale Parade Car park –update on formal request to Aspire re signage for disabled parking bays and County Councillor/Borough Councillors for a Traffic Regulation order to enforce such –Cllr A Rout/Cllr D Jones
61/21	To approve the Payments schedule and to note receipts and budget Appendix A To consider renewal of the SPCA subscription for 2021/22 at £591
62/21	To approve comments for the following Planning Applications *(please click on the link* *to view BEFORE the meeting):* 1. Proposed single storey extensions to side and rear with new boundary treatment to side 9 Kinder Place Silverdale Newcastle Under Lyme Staffordshire ST5 6RR Ref. No: 21/00135/FUL 2. Change of use from Public House with first floor apartment into 6 no. self contained apartments on ground and first floor, with minor alterations to existing elevations. 129 Church Street Silverdale Newcastle Under Lyme Staffordshire ST5 6JJ Ref. No: 21/00131/FUL 3. Raised front and rear garden with concrete surface, front gate and front boundary wall 4 Bath Road Silverdale Newcastle Under Lyme Staffordshire ST5 6QX Ref. No: 21/00127/FUL
63/21	Local Plan consultation and Keele/Silverdale Growth Corridor 1. Borough Council Plan update 2. Save Our Green Space and application for Village Green status – Mr H Adamczuk
64/21	To consider purchasing a permanent Christmas tree to be located at Parksite – Location to be confirmed by Mr C Spence and request to Aspire to carry out, once agreed – budget to be agreed
65/21	To consider purchasing additional grit bins (£100 approx plus grit each bin), locations to be suggested by Mr C Spence
66/21	To note the Staffs Parish Council Assoc Bulletins and correspondence received: – See Appendix B
67/21	To consider whether to purchase the hanging baskets at Stafford BC or other arrangements to be put in place (firmed up suggestions to be provided)
68/21	Western Communities LAP update (inc Skate Park) – Mr H Adamczuk
69/21	To note the Allotment accounts year ending 2020 (Acres and Park Road) are yet to be audited
70/21	To note the written update (to be circulated in advance) from the Borough Councillors, County Councillors

THE NEXT SPC MONTHLY MEETING WILL TAKE PLACE ON

Thursday 8^th March 2021 at 6pm REMOTELY UNTIL FURTHER NOTICE Future dates include (6pm if held remotely Thursday or 6.30pm if physical):

8^th April 2021 (Annual Parish and draft Accounts), 13^th May 2021 (AGM/physical meetings onwards),

10^th June 2021, 8^th July 2021, 12^th August 2021, 9^th September 2021, 14^th October 2021, 11^th November 2021, 9^th December 2021

Appendix A – Budget update and Payments and Receipts: Payments:

CHQ / BACS NO	PAYMENTS		Gross
Bacs 116	H Adamczuk Reimbursement Oak planters materials		22.98
Bacs 117	C Withington Clerk -March salary and expenses (2 hr HLF )		557.76
Bacs 118	HMRC Tax and NI March		131.60
Bacs 119	Staffordshire Pensions March		216.73
Bacs 120	Sarah Bonam March HLF		200.00
Bacs 121	Aspire Storage boxes for the lights		60.00
Bacs 122	SPCA Subs 2021/22		591.00
Receipts:			1780.07

26.02.21	Interest Feb	£0.44

SILVERDALE PARISH COUNCIL BUDGET UPDATE
EXPENDITURE
Budget Heading	2020-21 Approved Budget	Actual Spend to date		Committed Spend	Expected outturn	Variation
POWERS – PC ADMINISTRATION	£ 15,500	£ 19,824		£ –	£ 19,824	£ 4,323.75
Clerk’s Salary/PAYE/NI/Pension/Locum	£ 12,000	£ 10,938		£ –	£ 10,938	-£ 1,061.70
Chair allowance	£ 250	£ 95		£ –	£ 95	-£ 155.00
Expenses/Postage	£ 650	£ 355		£ –	£ 355	-£ 295.15
Office Equip/Stationary/Printing	£ 600	£ 40		£ –	£ 40	-£ 559.80
Subs/Ins/Fees/Audit Fees/Trg/DPO	£ 2,000	£ 1,403		£ –	£ 1,403	-£ 597.45
VAT (Cost neutral as reclaimed)	£ –	£ 6,993		£ –	£ 6,993	£ 6,992.85
POWERS & DUTIES	£ 18,230	£ 49,781		£ 12,163	£ 61,945	£ 42,214.65
Allotments	£ 2,000	£ –		£ –	£ –	-£ 2,000.00
Mining Wheel Maintenance/Lights	£ 1,000	£ –		£ –	£ –	-£ 1,000.00
HLF project (Delivery Grant funded £75k) does not include £4.5k for lights *capital work only- Grant funding sought for lights	£ –	£ 40,519		£ 9,003	£ 49,522	£ 49,522.00
HLF Match funding £3040k reserves	£ 2,000	£ –		£ 3,040	£ 3,040	£ 1,040.00
Comm Safety (match funding measures) inc speed measures (Hertage park kissing gates)	£ 2,000	£ 3,491		£ –	£ 3,491	£ 1,491.00
Heritage Park kissing gates S136 funding from 19/20 contribution	£ –	£ 1,500		£ –	£ 1,500	£ –
Entertainment & the Arts (eg Xmas parties, youth activities etc)	£ 1,500	£ 2,032		£ –	£ 2,032	£ 532.46
Highways (inc provision of Grit Bins £500 and refill and culvert cleaning, signs)	£ 1,000	£ 470		£ 120	£ 590	-£ 410.00
Land (appropriate) (Bonfiglio lease £1pa)	£ –	£ –		£ –	£ –	£ –
Litter collector/ranger/Cpayback	£ 5,230	£ –		£ –	£ –	-£ 5,230.00
Newsletter/Website/Publications	£ 2,000	£ 851		£ –	£ 851	-£ 1,148.81
Assets (maintenance & cleaning inc Bus shelters, hanging baskets)	£ 1,500	£ 918		£ –	£ 918	-£ 582.00
Housing condition and heat loss survey	£ –	£ –		£ –	£ –	£ –
Renewable energy subsidy (membership and business plan)	£ –	£ –		£ –	£ –	£ –
Neighbourhood Plan Coordinator/JLP response £5k reserves 21/22)	£ –	£ –		£ –	£ –	£ –
Save our Green Spaces/JLP response	£ –	£ –		£ –	£ –	£ –
	£ –	£ –		£ –	£ –	£ –
Grants – Sec 137 (if no other power exists)	£ 2,500	£ 3,866		£ 1,463	£ 5,329	-£ 2,829.00
Flowers / Plants/ Wreaths	£ 500	£ 429		£ –	£ 429	£ 71.00
Grant applications (Alice, Foodbanks x2)	£ 2,000	£ 3,137		£ 1,463	£ 4,600	-£ 2,600.00
Grant application from 19/20 approved	£ –	£ 300		£ –	£ 300	-£ 300.00
*Total*	£ 36,230	£ 73,472		£ 13,626	£ 87,097	£ 43,709.40
Reserves as at 31.03.20			70,603.00

Earmarked reserves – Elections (assume 2 by elections per year)			£ 10,000
Earmarked reserves – HLF monument bid			£ 3,040
Earmarked reserves – HLF monument bid			£ 9,003
General Reserves – Contingency/operating costs			£ 48,560
Expected Reserves C/F to 21/22 after overspend (incs HLF spend)			£ 52,262.95
Ratio of balances less earmarked reserves to precept (20/21)			1.66