SILVERDALE PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING held on
Thursday 11th March 2021 held remotely by Zoom at 6.00pm
Present:
Chair – Mr H Adamczuk (HA)
Parish Cllrs – Mr J Wu (JW), Mr A Sutcliffe (AS), Mrs C Jarratt (CJ), Mr C Spence (CS), Mrs C Mrozowski (CM), Mr Krishna Sukumaran (KM)
Clerk – Mrs C Withington
The meeting was brought to order at 6.03pm There were no members of public present.
| 47/21 | Public Participation: Chair
AS reported a call from a resident who was concerned that the litter on parade was the worst it has ever been. To be reported to NBC/Aspire in addition there is litter around the Monument too. |
Clerk |
| 48/21 | To receive apologies (in writing to the Clerk) – TS, AR | |
| 49/21 | To resolve that the minutes of the SPC meeting held 11th February 2021 are correct and for the Chair to sign at the next full meeting in person (copy attached) RESOLVED to approve as a true and accurate record. HA signed the minutes outside of the meeting. | |
| 50/21 | Declaration of Disclosable Pecuniary interest in any item on the agenda AS noted that he had a Pecuniary interest in item 54/21. | |
| 51/21 | To note current Clerk’s resignation and to appoint a HR committee (3 councillors) and delegate authority to the appointed HR Committee to carry out all tasks necessary to appoint a replacement clerk and to make recommendation for the same for final approval by the Parish Council
HA has received the resignation letter and it was accepted with an end date planned of end of June 2021. RESOLVED that CS, HA and CJ are on the HR Committee and to delegate authority to the HR Committee to go through the recruitment process for a clerk up to the recommendation of appointment to a future meeting. Noted that the Clerk is currently appointed for 10 hours a week, this will be reviewed by the HR Committee. Noted that there would be a handover. |
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| 52/21 | To consider if the “20 is Plenty” road campaign should be considered for Silverdale and associated costs- Mr H Adamczuk
HA to circulate the paperwork and pros and cons of such a scheme. The Parish Council will look at this if funding becomes available in the future. A bid will need to be made as the costs could be in the region of £25k. |
HA |
| 53/21 | Homeworks update and planned work to start from 1st April – jobs to be provided (and lead Councillor to be considered to be the point of contact)
Contract to be provided, Clerk has chased this up. All to review the list of jobs and let the Clerk know. CS and AS to be a point of contact and liaison in the event of any queries. Noted that when weather allows to look at painting the rails for the Ilkley play area. |
Clerk CS AS |
| 54/21 | Silverdale Sidings – update regarding S106 funding and issues with streetlights and maintenance company
AS left the meeting at this point during this item. Noted that Simon McEneny has now responded with clarification on the position. The Borough Council will be looking to get the funding from the developer to fulfil the obligation but they have confirmed they are not able to exclude the liability on the residents. HA has written to SCC Legal to query the interpretation of the law and will also write to Simon McEneny to question his interpretation of the law. HA to insist that NBC inform all the affected residents of this position if they have not already, so that they can pool resources if they wish to challenge. AS rejoined the meeting. |
HA
HA |
| 55/21 | Mining Monument progress (HLF bid) Project end November 2021 – Sarah Bonam (SB)
1. To review and agree the final community engagement activities (£19,997 left to spend with £19,155 committed) following the updated Covid situation and agree a firm programme to start from mid July to November 21 (to be circulated) -SB This will be provided for the next meeting. SB will be concentrating on what activities can restart and when. At that point the bid for Award for All will be looked at by SB. 2. To enter into a contract with Stephen Seabridge to provide a series of poems as approve at the last meeting – SB RESOLVED to approve this and Chair and Vice Chair to sign up to £1500 plus design costs to be notified by SB at a later date. 3. Updating the Parish Council website with the HLF page – SB This will be completed in April. 4. Britain in Bloom request from the Borough Council – SB SB is working on a proposal for Britain in Bloom as requested by NBC. 5. Update on the electrics at the monument and to agree all costs and implications – Clerk Order has been placed for the lights via NBC which includes the monument as well. The grant cheque is awaited from Ibstocks. When the method statements are received the Clerk will write to the Plowdens and Smith to ask about the light on the top and if they foresee any issues and to take the decision whether or not to include this light if there is any threat to the monument. 6. To note the request to the Borough Council to consider a budget for future maintenance every 2 years (£2k) and annual inspection/painting of railway sleepers £500 (Borough Council owned) – Clerk A letter has been sent to Roger Tait NBC with the quotes and also Cllr Tagg a response is awaited. 7.To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None. |
SB
HA CS SB
SB
SB
Clerk
Clerk |
| 56/21 | Covid 19 – Matters – Return to physical meetings from 7th May 2021
Note there is no approval yet from the County Council for Silverdale Library to open up to groups. An alternative venue will need to be sorted for May as it is unlikely to be available until June. Noted that a contribution towards Library room hire is likely to be required going forward. HA suggested Elim Church, Silverdale Methodist Church and Cornerstones. CJ noted that there are communal rooms at Park Road and The Brighton. |
Clerk |
| 57/21 | Walley’s Quarry Landfill
Walley’s Quarry Landfill updates on Parish Council website and social media HA has circulated an update. Noted that a lot has happened since the last meeting, in particular the Borough Council are having an Extraordinary meeting of full Council to consider a motion of closing the site. Meanwhile Red Industries have voluntarily suspending activity on 13th March while they look at capping etc. HA noted that there was a bill prepared by Aaron Bell MP (10-minute rule) to put pressure on the government to change legislation. This bill has been agreed to go to the next stage. But it is up to the government to offer alternative legislation on landfill regulation. HA to provide information for the website to the Clerk to inform of the current situation and messages provided from the various agencies. CS to provide factual information on social media. Noted that there is a lot of information out in the social media already and there would be lots of duplication. CJ was concerned about the remediation of the site in the longer term if they abandon the site. RESOLVED to support the Borough Councillors’ motion to cease the operation. RESOLVED that HA write to Aaron Bell MP to formally support the 10 min rule bill with the proviso that the restriction should be extended to 5000m not 500m to more adequately reflect the impact on the residents of Newcastle. |
HA
Clerk CS
HA |
| 58/21 | To consider any grant applications (SPC Grant Programme £1463.07) – None
1. To consider a request from Silverdale Methodist Church to roll forward the unspent approved grant approx. £532.75 to 21/22 for the “free food initiative” – RESOLVED to support the request, following donations from other sources. 2. To consider a request from Elim to provide funding towards a family fun day in September 2021 in memory of Paster Edwin Cotter – JW has spoken to the Church so the application will be considered at the April meeting. |
Clerk
April meeting
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| 59/21 | GDPR (Standing Item) – INFORMATION ONLY
Subject Access Requests/Information Security/Data Breaches – reminder noted. |
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| 60/21 | Silverdale Parade Car park –update on formal request to Aspire re signage for disabled parking bays and County Councillor/Borough Councillors for a Traffic Regulation order to enforce such –Cllr A Rout/Cllr D Jones
AR has confirmed with NBC officers that the markings are considerably faded. A contractor has been instructed to install a disabled parking sign for each bay and reinstate the yellow disabled bay marking and hatching. The plan is to have these works completed before the end of March. |
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| 61/21 | To approve the Payments schedule and to note receipts and budget update – Appendix A RESOLVED to approve the payments schedule. CS and AS to sign. To consider renewal of the SPCA subscription for 2021/22 at £591 – RESOLVED to approve the renewal. | Clerk
CS AS |
| 62/21 | To approve comments for the following Planning Applications (please click on the link to view BEFORE the meeting):
1. Proposed single storey extensions to side and rear with new boundary treatment to side 9 Kinder Place Silverdale Newcastle Under Lyme Staffordshire ST5 6RR Ref. No: 21/00135/FUL – Noted there are no objections. 2. Change of use from Public House with first floor apartment into 6 no. self contained apartments on ground and first floor, with minor alterations to existing elevations. 129 Church Street Silverdale Newcastle Under Lyme Staffordshire ST5 6JJ Ref. No: 21/00131/FUL – RESOLVED to object on the same grounds as the previous application as follows: The parking survey was not very accurate or informative. It did not take into account the new development which has now restricted parking and was considered out of date. The Parish Council did not wish to see another HMO. Parking is very problematic in that area and it is not possible to accommodate an additional 13 potential cars safely on or off the highway. 3. Raised front and rear garden with concrete surface, front gate and front boundary wall 4 Bath Road Silverdale Newcastle Under Lyme Staffordshire ST5 6QX Ref. No: 21/00127/FUL – RESOLVED to note it is a retrospective application and it is located on a blind bend. There were concerns around the materials used and there is no drop kerb access from the Highway. HA and CS to formulate the wording and submit to the planning department. |
Clerk
HA CS Clerk |
| 63/21 | Local Plan consultation and Keele/Silverdale Growth Corridor
1. Borough Council Plan update – No update. 2. Save Our Green Space and application for Village Green status – Mr H Adamczuk – A meeting will be held to consider the matter further with the group. Noted that a local legal consultant will be assisting the group informally at their next meeting. All to contact CS if they need to speak in more details. |
HA
ALL |
| 64/21 | To consider purchasing a permanent Christmas tree to be located at Parksite – Location to be confirmed by Mr C Spence and request to Aspire to carry out, once agreed – budget to be agreed – To bring higher up the agenda – next meeting. | Next
meeting First items |
| 65/21 | To consider purchasing additional grit bins (£100 approx plus grit each bin), locations to be suggested by Mr C Spence – RESOLVED to approve up to 5 grit bins (around £500). |
CS Clerk |
| 66/21 | To note the Staffs Parish Council Assoc Bulletins and correspondence received: – See Appendix B – Noted. | |
| 67/21 | To consider whether to purchase the hanging baskets at Stafford BC or other arrangements to be put in place (firmed up suggestions to be provided)
CJ has visited lots of nurseries to obtain quotes inc Proctors, Leycett, Oaktree Farm noted that Garners and Northwood declined. RESOLVED to appoint Leycett Nursery to provide the 13 baskets (11 on the Parade and 2 on Parksite) at a cost of £30 approx each (to be confirmed) plus winches once suitable, to be purchased and install costs to take up to 10kg – up to £9 x 13. Clerk to inform Stafford Borough that we do not require these this year. |
CJ
CJ Clerk |
| 68/21 | Western Communities LAP update (inc Skate Park) – Mr H Adamczuk
No further update on the Skate Park awaiting for the start date. Noted that in February Aspire were looking at a scheme for the empty retail properties on Park Site and further details to be brought back to a future meeting by HA. |
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| 69/21 | To note the Allotment accounts year ending 2020 (Acres and Park Road) are yet to be audited
Currently the Clerk has Park Road Accounts to audit and is awaiting the accounts from ACRES. |
Clerk |
| 70/21 | To note the written update (to be circulated in advance) from the Borough Councillors, County Councillors
Noted that there are no Borough or County Councillors present to update. All updates to be circulated. |
THE NEXT SPC MONTHLY MEETING WILL TAKE PLACE ON
Thursday 8th April 2021 at 6pm REMOTELY UNTIL FURTHER NOTICE
Future dates include (6.30pm at Silverdale Library): 13th May 2021, 10th June 2021
Approved Payments – March 2021
| CHQ / BACS NO | PAYMENTS | Gross |
| Bacs 116 | H Adamczuk Reimbursement Oak planters materials | 22.98 |
| Bacs 117 | C Withington Clerk -March salary and expenses (2 hr HLF
) |
557.76 |
| Bacs 118 | HMRC Tax and NI March £131.60 (Less 2.29 credit on account overpayment of NI April 20) | 129.31 |
| Bacs 119 | Staffordshire Pensions March | 216.73 |
| Bacs 120 | Sarah Bonam March HLF | 200.00 |
| Bacs 121 | Aspire Storage boxes for the lights | 60.00 |
| Bacs 122 | SPCA Subs 2021/22 | 591.00 |
| Bacs 123 | Potteries waste grit | 72.00 |
| Bacs 124 | Steve Hough Barrel planters take to site | 30.00 |
| Bacs 125 | Elizabeth Simpson HLF You tube channel | 250.00 |
| Bacs 126 | Overpayment of NI April 2021 C Withington refunded | 2.29 |
| Bacs 127 | Start Traffic Management Grit Bins | 484.80 |
| Monthly Total | 2616.87 |