Minutes Parish Council Annual and Regular Meeting 5th May 2021

RESOLVED to appoint HA as Chair.

RESOLVED to appoint CS as Vice Chair. Form to be signed outside of this meeting.

1.     To note the bank reconciliation statement and reserves – Noted and agreed.

2.     To note the outcome of the Internal Auditors report in relation to the Accounts year ending March 2021– See Appendix A – The report was noted and the items were taken on board. Noted that the insurance fidelity guarantee is in place and adequate. The bank reconciliation statements will remain as quarterly as RESOLVED, although this will be reviewed.

3.     To approve the Annual Return in relation to Section 1 for the Accounts year ending March 2021 – See Appendix A1 RESOLVED to approve Section1 in accordance with the AGAR. The Chair and Clerk will sign outside of the meeting.

4.     To approve the Annual Return in relation to Section 2 for the Accounts year ending March 2021 – See Appendix A1 – RESOLVED to approve Section 2 in accordance with the AGAR. The Chair and Clerk will sign outside of the meeting.

5.     To review the Reserves Policy – see Appendix A2 – RESOLVED to adopt the policy as circulated and the earmarked reserves.

Clerk

Clerk
Clerk

Policy Appendix B – RESOLVED to approve.

RESOLVED to leave them unchanged.

Next agenda

JW and HA (CJ as substitute) to be the reps on Walleys Quarry Liaison committee along with the Borough Councillors Jones and Rout.

Western Communities LAP – HA and CJ to be the minute taker.

All to provide jobs that are required to be done. HA and CS to meet to write a

specification for Ilkley Place painting and to work out which areas need to be prioritised.

Noted that as there was only one applicant it was agreed to extend the deadline for further applications to be invited.

Agreed to extend the request to end of May and circulate to all as much as possible. A Locum to be explored with SLCC and other opportunities.

ALL

Clerk

The Planning Committee meeting was held by Newcastle Borough Council recently which is available online. It was noted that NBC staff are still trying to retrieve the Section 106 funding from the developer. All residents affected will be written to by NBC to explain the position.  HA stated that the Planning Committee Councillors should be approached in future to make them fully aware and to ask questions on behalf of Silverdale PC.

1.     To receive an update on the final community engagement activities (£19,997 left to spend with £19,155 committed) mid July to November 21 (to be circulated) -SB

A full report was circulated outside of the meeting and was noted.

2.   Updating the Parish Council website with the HLF page – SB – This will be carried out in May.

3.   Britain in Bloom request from the Borough Council – SB – This is being provided for the deadline on 28^th of May.

4.   Update on the installation of the electrics at the monument (10^th May) and to note the Risk Assessment and Method statements – Clerk – Noted that the RAMS were still outstanding but the Borough Council being the commissioners and owners would approve these. It was agreed to hold off the lighting until the lantern parade. Clerk to confirm with the Ibstocks that the lights can stay off until end of October. To ensure they do work in the meantime and are tested. Lights are expected to be installed w/c 10^th May.

5.   To note the outcome of the request to the Borough Council to consider asset transfer of the monument (and to allocate a budget for future maintenance every 2 years (£2k) and annual inspection/painting of railway sleepers £500) – A response is awaited, but it is looking favorable.

6.   To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts) – None.

Clerk

Next agenda

Clerk

·       Walley’s Quarry Landfill updates on Parish Council website and social media – Noted this is being updated as we go along. CS has been asked to include info on Facebook when it is possible. Links to the other agencies have been included on the website. The Parish Council wished to formally note how grateful they are for the ‘Stop the Stink’ campaign and also the others for their hard work in raising the profile of this issue in a way we were unable to.

Consultation on the planning ‘5 year review’ for the restoration of the site (comments via Liaison Committee meeting by 11^th May) – Noted that a drawing has been issued to some of the Liaison Committee members for comment if there has been any changes. It was concerning that only a few had been contacted. HA has circulated the drawing to the Parish Council and all to respond by end of the week. There was concern over how high this was going to be in the end. There was no detail provided which provides enough context. HA to draft a submission for all to agree before sending into RED.

·       To note the Environmental Health presentation update – This was not discussed.

ALL

It was felt that until there are assurances that houses will not be affected by the railway, the Parish Council will not support it. We are generally in support of sustainable travel however there isn’t an infrastructure plan in place for Newcastle, therefore a station in the proposed location would not make much sense, particularly if it follows the route suggested as it would need a bridge over Silverdale Road and excavation of 2 Victorian tunnels as well. HA to speak to Madeley LAP and also Keele regarding their views.

HA

To consider a request from Elim to provide funding towards a family fun day in September 2021 in memory of Paster Edwin Cotter – to follow

To consider an application from St Lukes School for books – to follow

Subject Access Requests/Information Security/Data Breaches – reminder – Noted. DPO contract to be brought to the next meeting.

agenda

RESOLVED to approve the payments as per the attached schedule.

1.     Application for a lawful development certificate for a single storey side extension and rear dormer to facilitate loft conversion. 15 Poole Lane Newcastle Under Lyme Staffordshire ST5 6SYRef. No: 21/00319/PLD – RESOLVED to submit that we hope that some solution can be put in regarding the overlooking of next door property (19 Poole Lane) and the property (51 Sutton Avenue) at the rear.

2.     Two storey extensions to existing office unit Unit 7 Brock Way Knutton Newcastle Under Lyme Staffordshire ST5 6AZ Ref. No: 21/00417/FUL – No comments.

3.     Car parking and access with dropped Kerb  Options House Silverdale Business Park Maries Way Newcastle Under Lyme Newcastle-Under-Lyme Staffordshire ST5 6PA Ref. No: 21/00390/FUL – No comments.

4.     Change of use from commercial to residential 57 Church Street Silverdale Newcastle Under Lyme Staffordshire ST5 6JQ Ref. No: 21/00374/COU – No comment.

Borough Council Plan update – Consultation on Statement of Community Involvement – 19th April 2021 – 5pm 31st May 2021 – see https://www.newcastle- staffs.gov.uk/sites/default/files/IMCE/Planning/Planning_Policy/DevelopmentPlan/SCI

%20Final%20-%20Consultation%20Version.pdf – No comments were raised.

Save Our Green Space update and to consider supporting ‘mixed recreation’ use and local cycle clubs etc – Mr H Adamczuk – Noted that a future alternative vision for the area had been circulated explaining many possible recreational uses within the green belt and that

Silverdale Common is used as a name fitting the new vision.

Appendix F – These were noted.

confirmed by Newcastle Borough Council – therefore it is suggested that we wait until that is adopted before the Parish move over to the new one.

No update as yet but it is expected that this will be started very soon.

audited – Not yet provided.

County Councillors – No update from Borough Councillors.

Difference

0.00

Line 1

Line 2

Annual Return

B/fwd

+      Precept

2019-20

76765

27807

2020-21

70604

29206

Variance

£

-6,161

1,400

Difference of

£250 or 15%

5%

Explanation of Significant Variations

£

Misc

4000.00

0

-4000.00

from 19/20 now ended)

50.00

4991.85

4941.85