Minutes Parish Council Meeting 8th July 2021

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SILVERDALE PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING held on Thursday 8^th July 2021 at Silverdale Library at 6.30pm

Present:

Chair – Mr H Adamczuk (HA)

Parish Cllrs – Cllr A Rout, Cllr C Jarratt (CJ), Cllr C Mrozicki (CM)

Clerk – Mrs. D Powell

The meeting was brought to order at 6:30pm. There were no members of the public present.

140/21	Covid 19 – Matters – Risk assessment – See Appendix A – the Risk Assessment was noted.	All
141/21	Public Participation: – No members of the public were present.
142/21	To receive apologies (in writing to the Clerk) – Cllr A Sutcliffe, Cllr J Wu, Cllr T Spence, Cllr C Spence
143/21	To resolve that the minutes of the SPC meeting held 23 June 2021 are correct and for the Chair to sign at the next full meeting – RESOLVED to approve the minutes which were signed by the Chairman.	All
144/21	Declaration of Disclosable Pecuniary interest in any item on the agenda To note Dispensation granted to Chrissy Mrozicki to discuss (only) the Acres Allotments and not take part in decision making that affected her tenancy.	All
145/21	HR Matters: To approve the purchase of a laptop (£871.41 ex VAT) plus MS Office 365 (£104.15 ex VAT) – to consider using reserves to fund this (note Office Equip/Stationary/Printing is currently £588) – RESOLVED to approve the purchase of a Dell laptop, MS Office, and security software. To approve the appointment of VAST to carry out the payroll at a cost of £25 (net) set up fee and ongoing cost of £20 per quarter plus £45 for end of year. RESOLVED to appoint VAST as the payroll bureau To consider the future meetings dates and venue/arrangements and approve any necessary expenditure to facilitate remote attendance for the Clerk as required. RESOLVED that attendance of the Clerk would be by Zoom. The meeting discussed the future of meetings and the use of Zoom for remote attendance of those shielding. To consider a request to join the current pension scheme (LGPS) by the Clerk and to follow the due procedure as required by LGA 1972. RESOLVED to approve that the Clerk could join the LGA pension scheme.
146/21	Summer Newsletter – to consider producing one, budget and responsibilities – item deferred to August
147/21	FYI only Silverdale Sidings – update regarding S106 – item deferred to August meeting.
148/21	Mining Monument progress (HLF bid) Project end November 2021 – Sarah Bonam – item deferred to August meeting 1. To receive an update on the final community engagement activities – budget and programme (£19443.23 left to spend with £19,955.00 committed to be reviewed by SB) 2. Update on engagement activities planned a. July – Website creation, Poetry and Silk Banner update	HA

	b. August – Online film event, Digitise Jamland 1 & 2, Awards for All Application, Reminiscence activities, additional heritage community engagement activities 3. To consider a quote for legal costs SCC to progress the Borough Council’s agreement to the asset transfer of the monument To note delegated authority used to pay any invoices received in between meetings in accordance with the approved amounts.
149/21	Homeworks update and jobs –To note that the invoice for April has been cancelled, project on hold until end of July – to commence early August (Clerk to contact Matthew Ray to progress towards end of July) – item deferred to August meeting
150/21	Walley’s Quarry Ltd Landfill • Walley’s Quarry Landfill updates on Parish Council website and social media • Update from Liaison Committee • Restoration plan update planning application – COUNTY COUNCIL PLANNING APPLICATION NO. N.12/09/216 MW D2 for submission of details in compliance with conditions 5 (Working Plan), 6 (Progress Plan), 38 (review of approved Final Restoration Plan) and 39 (detailed Restoration and 5 year Aftercare Scheme) of planning permission N.12/09/216 MWat Walleys Quarry Landfill – to note comments submitted using delegated authority Summary of MJCA Interim Report (Interim Report of Red Consultants MJCA published on 23 June) attached – item deferred to August meeting	HA
151/21	Update if available on Christmas Tree on the Borough Council car park at Parksite (approved budget is £500) – Mr Chris Spence – Noted to be installed on the Borough carpark.
152/21	To consider a fee quote for legal costs to extend the lease to include the additional site (plot numbers 45-80) at the Acres Allotments (note additional legal/site remediation/Knotweed costs) – item deferred to August meeting
153/21	To consider any grant applications (SPC Grant Programme £1802.05) – 1. To consider a request from Elim to provide funding towards a family fun day in September 2021 in memory of Paster Edwin Cotter – to follow To consider an application from St Lukes School for books – to follow – item to be deferred to August meeting
154/21	GDPR (Standing Item) – INFORMATION ONLY Subject Access Requests/Information Security/Data Breaches – reminder
155/21	To consider a quote to install a new noticeboard at the library (to be circulated) and to install (note you may need permission from SCC/Highways) – item deferred to August meeting
156/21	To consider a request to install additional benches for the Mineral Line (Jake Wu) – to obtain prices for metal or concrete benches – item deferred to August meeting	JW/Clerk
157/21	To approve the Payments schedule and to note receipts bank reconciliation and budget update – Appendix B – RESOLVED to approve the payments
158/21	To approve comments for the following Planning Applications 21/00584/FUL \| Single story extension to side of existing two –storey semi –detached house \| 67 Bath Road Silverdale Newcastle Under Lyme Staffordshire ST5 6QX RESOLVED to register no objection to this planning application but to note that the owner is advised to seek advice for the installation of a flat roof, as there were design consideration to take into account for the insulation to avoid condensation.	DP
159/21	Local Plan consultation and Keele/Silverdale Growth Corridor – item deferred to August meeting 1. Borough Council Plan update – Open Space and Green Infrastructure Strategy: Forthcoming stakeholder engagement workshop 15th July 2021, from 10am-12pm – CS to provide feedback at August meeting Save Our Green Space update
160/21	To note the Staffs Parish Council Assoc Bulletins and correspondence received: – See Appendix C – item deferred to August meeting
161/21	Western Communities LAP update (inc Skatepark Consultation and Final Design) – Mr H Adamczuk – item deferred to August meeting
162/21	To note the outcome of the Allotment accounts year ending 2020 for Acres – outstanding issues to be resolved – item deferred to August meeting
163/21	To note the written update (to be circulated in advance) from the Borough Councillors, County Councillors – item deferred to August meeting
164/21	The reason so many items were deferred was due to the poor audio quality for the Covid compliant meeting with members at a distance and that the participants could not communicate fully.

Future meeting dates:

Thursday 12^th August 2021 at 6.30pm at Silverdale Library, 9^th September 2021, 14^th October 2021 Approved payments July 2021 – Appendix B

Cheque number	Payment details	Gross amount £
33	Shelutions – repair of damaged shelter – invoice needed	234.00
34	Jan Simpson Locum cover for June meeting – invoice needed	37.30
35	Clare Withington USB secure data stick – paid	8.99
36	Clare Withington postage for USB stick to Debra	6.85
37	VAST payroll setup	30.00
38	VAST HMRC/July Tax	138.40
39	Debra Powell 28 June to 31 July Salary and expenses £20 home office	573.82
40	Debra Powell laptop reimbursement (871.41 ex VAT) plus MS Office 365 (104.15 ex VAT)	1,190.66
41	Sarah Bonham Project Manager HLF July – invoice needed	400.00
	Total	2,620.02