Minutes Parish Council Meeting 11th August 2022

This item is on the agenda to allow the public to raise issues at the Parish Council

The period of time designated for public participation in accordance with standing order 3 f shall not exceed 10 minutes unless directed by the chairman of the meeting.  Subject to standing order 3 g. a member of the public shall not speak for more than 2 minutes. No participation.

RESOLVED to approve the minutes which were signed by the Chair. It was agreed that the SPC Standing Orders and Financial Regulations would be circulated to members.

The approach of the Chair in line with the Members Code of Conduct and Standing Orders was discussed. It was agreed that the SPC Standing Orders and Financial Regulations would be circulated to members. All members were asked to read the Standing Orders. The Chair confirmed that these documents give a strong rule base for decision making during meetings including the option for the Chair to halt a meeting to allow a cooling off period. If any obstacles are encountered then the Standing Orders would be approached. Council meetings are rule governed and the rules should be properly followed. CJ raised comments and was invited to talk informally to the Chair.

RESOLVED to add Cllr Chris Spence to the bank mandate as a bank account signatory. CS is an experienced councillor and had previously been included on the bank mandate as a signatory.

In addition CS suggested that HA check Staffordshire archive for maps showing footpaths. A discussion followed regarding new and old footpaths and whether golfers should be approached for information relating to footpaths. HA to send a letter to Newcastle Golf Club and Whichwood Park to ask about footpaths.

In addition the meeting discussed:

a. 4 August break in at the Pavillion.

b.     The inclusion of the Pavillion in the Neighbourhood Development Plan as a longerterm proposal.

c.      A consultation group to refurbish the Pavillion.

d.     Teenagers had asked for five-aside football pitch and to use the Pavillion as a changing facility. This would need an organization to be involved for this to take off. The teenagers had also commented that while the Park was good for older children there was no soft play are for smaller children and perhaps the Pavillion could be used for this. There was a suggestion that cameras be installed.

e.     CJ stated that the Pavillion had not been used for nine years and needs remedial work. It could be a village contact point for the Police and to provide information. CJ suggested that local builders could be contacted to refurbish the Pavillion on a voluntary basis and that people of all ages could help with the restoration and that an area for young children and benches could be included.

f.      CS commented that the borough council had organized voluntary work for children and that this would give a vested interest in keeping it in a good state. However, there are not currently any toilet facilities. The idea of a community or sensory garden was raised.

g.     SPC do not own the Bowling Green and Pavillion. It is owned by NBC. SPC would need to explore funding routes specific to the use of the property and also to involve NBC.  Item to be included on the next agenda.

Amendments had been made to the policies by members and would be ratified at the next meeting. HA had included a new policy for Major Incidents. Item to be included on the next agenda.

a.     To receive a report from the Neighbourhood Planning Steering Group to make plans for extensive consultation of residents during 2022/23.

b.     To note the next Neighbourhood Planning Steering Group meeting on 12 August and the future start to the Housing Needs Assessment package with AECON on 30 August via Teams.

See Chair’s report

The draft had been circulated. Councillors thanked CS for coordinating the articles.

a.     Energy Cost from Monument Lighting Installation This is to be followed up with NPower.

b.     27 Memories of Mine packs remain for use in consultation activities.

The packs will be handed out to residents during the consultation.

A number of service vehicles had been observed at the monument at the beginning of August. This seemed to be an extensive operation to the power cabling at the power point of the monument.

a. To consider the list of outstanding jobs in Silverdale in view of the meeting on 17 August with Aspire Housing.

A meeting is arranged for 17 August 2022 to discuss jobs around the parish, Chair and vicechair will attend.

a.     Borough Council Plan Consultation Issues and Strategic Options Consultation update

Cabinet decisions regarding the consultation are expected on 6 September. The opposition had asked  to call in the plan for more consultation on 10 August but this move had failed. A further consultation can be expected therefore in September/October 2022.

b.     Save Our Green Space update

There has not been a meeting due to a family bereavement. A new date is awaited.

a.     To update on the tenancy at will agreement request to NBC and resolve to ask the Parish Clerk to sign the letter of intent and for the Chair to amend the draft agreement.

b.     To agree in principle that if the Borough Council clears the waste material on the council’s land beyond lane 4 then Silverdale Parish Council would negotiate a new lease for the whole site (previously known as Acres Allotments Nos 1-80).

c.      To consider appointing a consultant regarding the remediation of waste in the legal agreement to represent the parish’s council’s interest.

The tenancy agreement had been circulated. Agreement in principle was RESOLVED. To seek confirmation from NALC of any policy guidance in this area due to the legal complexity of a lease and tenancy operating in parallel. There was a query about whether SPC insurance would cover the extension area. Acres Allotment Association are requested to send a copy of the public liability for the extra spaces to DP.

Subject Access Requests/Information Security/Data Breaches – reminder.

There had been no breaches

a.     To install a new noticeboard at the library and to install (note: may need permission from SCC/Highways).

b.     To consider a special memorial sign for the noticeboard.

Item deferred to the next meeting.

CJ had purchased pullies for the hanging baskets and presented paperwork for reimbursement of the expenditure at the meeting. This was approved for payment.

a.     To approve the payments, receipts and transfers – Appendix A RESOLVED to approve the payments, receipts and transfers.

b.     To note and approve the bank reconciliation – Appendix B RESOLVED to approve the bank reconciliation.

c.      To note the budget report for 2022/23 – Appendix C RESOLVED to approve the budget report.

County Council application SCC/22/0078 FULL-MAT

Walleys Quarry Ltd Application to allow waste carrying vehicles to park on the internal haul road between 0600 and 0700 hrs Monday to Friday except Bank and Public Holidays. See Chair’s report. It was RESOLVED to object to the application.

22/00670/FUL | Proposed additional commercial storage units | Land Adjacent To 12Underwood Road Silverdale Newcastle Under Lyme Staffordshire ST5 6QF(newcastlestaffs.gov.uk) RESOLVED to comment on concerns.

a. Walley’s Quarry Liaison Meeting updates. (HA/CJ)

No update was received as the next meeting will be held on 15 September.

D – Noted

Brampton Sidings to Silverdale, Knutton and Cross Heath along the Mineral Line) – (HA/CJ)

See Chair’s report

Report from Borough Councillor Jacqueline Brown

Ward Report to Western Partnerships: Silverdale     Date 9^th Aug 2022  Number of cases: 16 Number resolved: 9 Number ongoing: 7

Planning & housing: I am working on the issues of the Section 106 money that remains unpaid for the Silverdale Sidings development. I met with J. Upton (Interim Head of Planning) and Rachel Kileen (Senior Planning officer) on 27.7.22 verbal report only. They also provided me with a useful breakdown of the Section 106 levy as follows

£66,689 for public open spaces

£55,156 for primary school places

£26,244 towards the sustainable transport strategy

The total sum will need to be updates and index linked as they have been

outstanding since 2017.I was able to ask a number of questions.

1.     Do you make checks on developers before entering into contracts with them?

2.     Why has there been such a long delay in taking action?

The August planning committee is on the 16th of August and I, and any other

interested parties, can observe on the live stream. There will be updates every other month.

I have been successful in arranging assisted bin collections for residents of Church St following the building of a large dormer bungalow on Vale St which has blocked the rear access of several houses. This seems to be an issue elsewhere in the ward e.g., area behind the Roebuck public house. Aspire sold the land (formerly corporation owned garages) to the developer. Unfortunately, there is now a very narrow strip of land at the rear for bin collection which is in a deplorable state, and no one is taking responsibility for it. I still have not heard from Aspire on this and other issues and I am considering visiting their office at the Bramptons.

Silverdale PC has had funding approved for the Neighbourhood Plan. A housing

analysis will be an important tool for us in opposing building on former KGC. Chair also has valuable new info from census in terms of negative growth in NUL population and research information on the economic performance of NUL, all of which will be very useful to us going forward. Loggerheads PC is further on in this `journey` and I spoke to Cllr A. Sweetman who has invited myself and the Chair of the PC to his surgery at Loggerheads Fire station for any advice & support.

I have been successful in establishing the ownership of land lying to the south of Mill Street. I am visiting this week to hand over the information and advice on the trees. Ownership/responsibility for land is a constant theme. In this case power companies and adjacent residents have been unable to establish the landowners and there are implications for safety & maintenance e.g., overhead power cables and trees close to property. Therefore, the resident has had to pick up the cost of tree surgery. They are now concerned about the visible roots near their property.

Environment: We are still waiting for the new date/venue for the public meeting

re Keele Golf Course organised by S.O.G.s and the Chair of Keele P.C.  A new date & venue will be organised for all stakeholders to discuss our opposition to build plans and our vision of the land usage for leisure, health & education. I will get in touch to check the new arrangements.

Walley`s Quarry stakeholder update 29/7/22 In the week 18 July to 24 July 2022

the EA received a total of 52 odour reports from local people. This is a decrease compared to the previous week. The peak day was Monday 18 July 2022 when it received 33 reports. Despite `reporting fatigue` it is vital residents keep reporting. The site remains in compliance band F in view of scores attributed to breaches on this and other occasions. The planning application submitted by Walleys Quarry Ltd to allow vehicles on site an hour earlier in the mornings is now available for public inspection. Any comments or info from the parish councillors/residents would be welcome.

Lauren Birks ideas re bowling green and pavillion

Streets & Highways: On a site visit 3.8.22 the wildflower meadow that some

residents of the Dell are unhappy with was still there. It is now looking very brown and dry due to the lack of any rain recently. I emailed Ben Morris of Aspire on 19.7.22 but as yet have had no reply, despite chasing it up by telephone on 2 more occasions.

A resident has very recently been in touch re the lack of bike parking/racks in key

areas of Silverdale e.g., Parade and Football club. I am establishing the correct contact at NULBC and possibly Aspire in relation to the Parade. It could be that there is some funding we could bid for as it very much fits in with encouraging people not to use cars especially for short journeys. At the Western partnership meeting there was a mixed response to this request. The police thought there were adequate places to chain bikes around the Parade, bus stops and WMC. Others thought that very few people cycle there.

Waste:  I have been successful in getting some waste removed from the ally

between the library and the Co-op stall i.e., a redundant freezer. However, there is still redundant furniture, shopping trolley and debris which I reported with photographs on 9.8.22. It is now school holiday time, and I am noticing more litter around the parade area, and I would like to do another litter pick. Silverdale Methodist church do a weekly litter pick and I will be joining in and looking for other volunteers!

Anti-social behaviour:  The main issue we had reported to us was the use of mopeds/quad bikes in unauthorised areas e.g., Hayings Wood and land at the back of Mill Street. We were advised to ask residents to report all incidents You can report ASB on the council’s website under the “report it” tab, or by email to asb@newcastle-staffs.gov.uk and both councillors have put this on their social media pages. Longer term the land has to be made more secure, and metal gates and CCTV would prevent/deter this behaviour. This issue was also discussed at the Western Partnership. I asked the PCs present to let me know if the `suggestions box` at Silverdale Library was required and they would consult with PCSO Moffat and let me know. I also liaised with the PC clerk to determinereporting arrangements for anti-social behaviour. The former borough council contact had left her post and the new contact is Michelle Hopper X2597  General Comments

•       My next surgery is on Saturday 13th August 10-11am at Silverdale Library. I have continued to meet regularly with Chair of Silverdale PC in between surgeries.

•       I attended a performance called `Lookout` by St. Luke’s Primary children at Keele University on Sun 17th July. The performance was very moving and included the children`s hopes & dreams for the future of Newcastle.

•       I have continued my duties as the Early Years and SEND governor at Silverdale Primary. This has included helping with interviews for new staff.

•       I have continued to work alongside volunteers at Silverdale Library.  We will be continuing our Toddler rhyme & stories in September.

•       I have assisted Silverdale Methodist church in filling in the risk assessment & paperwork for a school holiday club at the Parade Park, former bowling green area. This exercise highlighted the fact we do not have an emergency plan for the PC, but the Chair has supplied me with a suitable format and a plan of the area.

•       A weekly update of my activities in Silverdale can be found on F.B. page Councillor Jacqueline Brown in Silverdale.